ORDER OF THE GOVERNMENT OF THE REPUBLIC OF KAZAKHSTAN

of August 31, 2022 No. 630

About modification and amendments in the order of the Government of the Republic of Kazakhstan of October 31, 2018 No. 703 "About approval of Rules of documentation, management of documentation and uses of electronic document management systems in the state and non-state organizations"

The government of the Republic of Kazakhstan DECIDES:

1. Bring in the order of the Government of the Republic of Kazakhstan of October 31, 2018 No. 703 "About approval of Rules of documentation, management of documentation and uses of electronic document management systems in the state and non-state organizations" the following changes and amendments:

state preamble in the following edition:

"According to the subitem 1) of Item 1-1 of article 18 of the Law of the Republic of Kazakhstan "About National Archive Fund and archives" the Government of the Republic of Kazakhstan DECIDES:";

in Rules of documentation, management of documentation and uses of electronic document management systems in the state and non-state organizations approved by the specified resolution:

and 5 to state items 4 in the following edition:

"4. Action of Rules is not spread on the documents containing the information constituting the state secrets of the Republic of Kazakhstan.

Works on creation of the closed keys of the digital signature (procedure for development, registration, issue, storage, destruction) for legal entities, state bodies or officials, procedure for providing the mode of privacy and safety of the electronic documents and the closed keys of the digital signature containing the data constituting the state secrets are determined by regulatory legal acts in the field of protection of the state secrets.

The operating procedure of state bodies with electronic documents of limited distribution marked "For office use" is determined by the orders of the Government of the Republic of Kazakhstan of September 14, 2004 No. 965 "About some measures for ensuring information security in the Republic of Kazakhstan" and of June 24, 2022 No. 429 "About approval of Rules of reference of data to office information of limited distribution and work with it".

Features of documentation, management of documentation and uses of electronic document management system in special state bodies are determined by their heads.

5. In these rules the following concepts are used:

1) the paragraph – the part of the text representing semantic unity, allocated by space in the first line and beginning with lowercase letter except the first paragraph of part which begins with capital letter (paragraphs come to an end with semicolon (except the first and last paragraphs of part);

2) means of cryptographic information security (further – SKZI) – the software or the hardware and software realizing algorithms of cryptographic transformations, generation, forming, distribution or management of enciphering keys;

3) the carrier of key information – the specialized carrier in which for protection of the stored closed keys of the digital signature SKZI having the certificate of conformity to requirements of the national standard of the Republic of Kazakhstan 1073-2007 "Means of cryptographic information security are used. General technical requirements" (3rd level);

4) certification center of state bodies of the Republic of Kazakhstan (further – UTs GO) – the certification center servicing state bodies, officials of state bodies in information systems and other state information resources of state bodies of the Republic of Kazakhstan;

5) national certification center of the Republic of Kazakhstan – the certification center providing means of the digital signature and registration certificates to physical persons or legal entities for forming of electronic documents in the state and non-state information systems;

6) leave of the document (letter) – the copy of the outgoing document remaining in the organization author;

7) the electronic copy of the document – the document which is completely reproducing type and information (data) of the authentic document in electronic and digital form;

8) normative reference information – the information (qualifiers, reference books, lists and others) based on regulating documents and used for determination of different characteristics of the document;

9) the owner of the registration certificate – physical person or legal entity addressed to which the registration certificate legally owning the closed key corresponding to the open key specified in the registration certificate is granted;

10) electronic information resources – information in electronic and digital form containing on the electronic medium and in objects of informatization;

11) protection of objects of informatization – realization of complex of the legal, organizational and technical actions directed to safety of objects of informatization, prevention of illegal and (or) inadvertent access and (or) impact on them;

12) the electronic document – the document in which information is provided in electronic and digital form and is certified by means of the digital signature;

13) electronic document management – exchange of electronic documents between state bodies, physical persons and legal entities;

14) electronic document management system – system of exchange of electronic documents, the relations between which participants are governed by the Law of the Republic of Kazakhstan "About the electronic document and the digital signature" and other regulatory legal acts of the Republic of Kazakhstan (further – EDMS);

15) the participant of EDMS – the physical person or legal entity, state body or the official participating in processes of collection, processing, storage, transfer, search and distribution of electronic documents;

16) the paper copy of the electronic document – the paper document received by means of information output (these details) from the electronic original, having completely reproducing information of the authentic electronic document certified by the digital signature created with use of the closed key of the digital signature, and all its details or part them, and certified by person having powers on assurance of this document;

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