I.O'S ORDER. MINISTER OF CULTURE AND INFORMATION OF THE REPUBLIC OF KAZAKHSTAN

of March 19, 2026 No. 121-HK

About modification and amendments in the order of the Minister for Culture and Sports of the Republic of Kazakhstan of August 25, 2023 No. 235 "About approval of Regulations of Admission, storages, accounting and use of documents of National Archive Fund and other archive documents by departmental and private archives"

I ORDER:

1. Bring in the order of the Minister for Culture and Sports of the Republic of Kazakhstan of August 25, 2023 No. 235 "About approval of Regulations of Admission, storages, accounting and use of documents of National Archive Fund and other archive documents by departmental and private archives" (it is registered in the Register of state registration of regulatory legal acts for No. 33338) the following changes and amendment:

in Regulations of Admission, storages, accounting and use of documents of National Archive Fund and other archive documents by departmental and private archives approved by the specified order:

add with Item 25-1 of the following content:

"25-1. Expertize of value of documents is carried out in complex for paper documents and electronic documents.";

5) and 6) of Item 31 to state subitems in the following edition:

"5) the inventory of cases of documents long-term (over 10 years) storages in form according to appendix 12 to these rules;

6) the inventory of electronic documents (cases) long-term (over 10 years) storages in form according to appendix 13 to these rules;";

to state part one of Item 41 in the following edition:

"41. To inventories of cases of documents, including electronic documents (cases) of permanent, temporary, long-term storage, on staff and acts of allocation to destruction of the documents which are not subject to storage within each archive fund independent sequence numbers are assigned.";

third of Item 46 to state part in the following edition:

"The inventory of cases of documents long-term (over 10 years) storages affirms the head of the organization after approval of TsEK (EK) of the organization.";

change in Kazakh is made to Item 118, the text in Russian does not change;

1) of Item 169 to state the subitem in the following edition:

"1) documents of Administration of the President of the Republic of Kazakhstan, the office of the Senate of Parliament of the Republic of Kazakhstan, the office of the Majilis of Parliament of the Republic of Kazakhstan, Government office of the Republic of Kazakhstan, the Constitutional Court of the Republic of Kazakhstan, Central Election Commission of the Republic of Kazakhstan, the Supreme Judicial Council of the Republic of Kazakhstan, the Supreme Court of the Republic of Kazakhstan, Judicial administration of the Republic of Kazakhstan, the Prosecutor General's Office of the Republic of Kazakhstan, National Bank of the Republic of Kazakhstan, the Highest auditor chamber of the Republic of Kazakhstan, Administration of the President of the Republic of Kazakhstan, the National center for human rights, the ministries of the Republic of Kazakhstan, the agencies of the Republic of Kazakhstan, committees of the ministries of the Republic of Kazakhstan – 15 years;";

16) of Item 169 to exclude the subitem;

state Item 170 in the following edition:

"170. Storage durations of documents NAF in private archives of the organizations are specified in the agreements signed according to item 4 of article 11 of the Law of the Republic of Kazakhstan "About National Archive Fund and archives" their owners with the Public Records Offices, Archive of the President of the Republic of Kazakhstan or MIO of areas, cities of republican value and the capital.";

state Item 213 in the following edition:

"213. In need of descriptive Article the additional location information of originals, availability of archive documents of the organization, electronic archive documents as a part of other archive funds and places of their storage, the bibliography and others joins.";

state Item 319 in the following edition:

"319. Documents on electronic media, electronic documents (cases) join in the act of allocation to destruction of documents on electronic media, electronic documents (cases) if fixed term of their storage expired by January 1 of year in which the statement is drawn up. The act of allocation to destruction of documents on electronic media, electronic documents (cases) which are not subject to storage is constituted in form according to appendix 15 to these rules, is considered at meeting of EK of the organization, is approved with EPK of the republican Public Records Office, Archive of the President of the Republic of Kazakhstan or MIO and then affirms the head of the organization at the same time with summary inventories (annual Sections of summary inventories) of electronic cases permanent, temporary (over 10 years) storages, including on staff.";

state Item 322 in the following edition:

"322. Documents on electronic media, electronic documents (cases) with the expired storage durations are destroyed only after approval of EPK of the republican Public Records Office, Archive of the President of the Republic of Kazakhstan or MIO and approval by the head of the organization of the act of allocation to destruction of documents on electronic media, electronic documents (cases) which are not subject to storage.";

third of Item 326 to state part in the following edition:

"Transfer of electronic cases of permanent storage is made according to inventories of electronic cases of permanent storage of the organization, and in case of liquidation of the organization long-term (over 10 years) storages – according to inventories of electronic cases long-term (over 10 years) storages, constituted in form according to appendix 13 to these rules, according to the schedule of acceptance of electronic cases in the Public Records Office.";

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