RESOLUTION OF THE MINISTRY OF FINANCE OF THE REPUBLIC OF BELARUS

of July 17, 2007 No. 114

About approval of the Instruction about procedure for financial accounting of materials

Based on the resolution of Council of Ministers of the Republic of Belarus of October 31, 2001 the Ministry of Finance of the Republic of Belarus DECIDES: No. 1585 "Questions of the Ministry of Finance of the Republic of Belarus"

1. Approve the enclosed Instruction about procedure for financial accounting of materials.

2. This resolution becomes effective since January 1, 2008.

Approved by the Resolution of the Ministry of Finance of the Republic of Belarus of July 17, 2007 No. 114

The instruction about procedure for financial accounting of materials

CHAPTER 1 GENERAL PROVISIONS

1. The instruction about procedure for financial accounting of materials (daleeinstruktion) establishes procedure for financial accounting of raw materials and materials, purchased semifinished products and components, fuel, container and tare materials, spare parts, stock and economic accessories, the special equipment and special clothes (further materials) the organizations.

2. The main objectives of material accounting are:

forming of actual cost of materials;

correct and timely documentary registration of transactions and providing reliable data on acquisition and use of materials;

control of safety of materials in storage locations (operation) and at all stages of their movement;

control of observance of the regulations of the inventories providing uninterrupted production, performance of works and rendering services established by the organization;

timely identification of excessive materials for the purpose of their possible realization or determination of other opportunities of drawing into economic circulation;

carrying out efficiency analysis of use of materials.

3. The main requirements imposed to financial accounting of materials:

continuous, continuous and complete reflection of movement (receipt, expense, movement) and availability of materials;

accounting of quantity and assessment of materials;

efficiency (timeliness) of material accounting;

compliance of synthetic accounting to data of analytics for the beginning of every month (on turnovers and remaining balance);

compliance of data of inventory accounting and operational accounting of materials transaction in divisions of the organization to accounting data.

4. Application of software products by the organizations for material accounting shall provide necessary information on papers, including the indicators containing in bookkeeping registers, the internal reporting of the organization and other documents.

5. Necessary conditions of control of safety of materials are:

availability properly the equipped warehouses and storage rooms or specially adapted platforms (for materials of outdoor storage);

placement of materials on sections of warehouses, and in them on separate groups and tiposortorazmer (in stacks, racks, on shelves, etc.) so that the possibility of their bystry acceptance, leave and verification of presence was provided; in storage locations of each material type it is necessary to attach label with indication of data on the being material;

equipment of storage locations of materials weight, measuring devices and measuring container;

application of centralized delivery of materials from warehouses of the organization to workshops (divisions) for the approved schedules, and on building sites - from suppliers, basic warehouses and delivery sites directly on construction objects according to pick lists; reducing excessive intermediate storages and storage rooms;

organization of sites of centralized cutting of materials;

determination of the list of the central (basic) storages, warehouses (storage rooms) which are independent accounting units;

establishment of procedure for regulation of the material consumption (development and approval of regulations, observance of regulations in case of material issue in divisions of the organization);

establishment of procedure for forming of book prices on materials and procedure for their review;

determination of the list of persons responsible for acceptance and material issue (managers of warehouses, storekeepers, freight forwarders, etc.), for the correct and timely registration of these transactions, and also for safety of the materials entrusted to them;

determination of the list of officials which are granted the right to sign documents for obtaining and leave from warehouses of materials, and also to issue permissions (omission) to export of materials from warehouses and other storage locations of the organization.

CHAPTER 2 REGISTRATION OF TRANSACTIONS ON INTAKE OF MATERIALS

6. Intake of materials in the organization is performed in the following procedure:

according to purchase and sale agreements, delivery agreements, other similar agreements according to the legislation;

by production of materials by the organization;

by introduction on account of contribution to authorized capital of the organization;

by obtaining by the organization gratuitously (including the gift agreement).

7. On the materials arriving according to purchase and sale agreements, deliveries and to other similar agreements, the organization receives from the supplier (consignor) settlement and accompanying documents (commodity-transport and consignment notes, specifications, certificates, etc.). The organization establishes procedure for acceptance, registration, check and passing of settlement documents for the arriving materials taking into account conditions of deliveries, transportations (deliveries to the organization), organizational structure of the organization and functional obligations of divisions (departments, warehouses) and officials. At the same time it is necessary:

register documents in register of the arriving loads (the standard M-1) form;

check compliance of these these documents to delivery agreements (other similar agreements) on assortment, the prices and amount of the materials, method and terms of shipment and other delivery conditions provided by the agreement;

accept (to pay) settlement documents fully or partially, or to refuse motivated the acceptance (from payment);

determine the actual extent of responsibility in case of breach of agreement;

transfer documents to divisions of the organization (accounting service, finance division, etc.) in the terms provided by rules of document flow of the organization.

8. For receipt of materials from warehouse of the supplier or from transport organization the relevant documents and the warrant for receipt of materials are issued to the authorized person.

Disclaimer! This text was translated by AI translator and is not a valid juridical document. No warranty. No claim. More info