ORDER OF THE GOVERNMENT OF THE REPUBLIC OF TAJIKISTAN

of December 2, 2008 No. 585

About approval of the Approximate instruction about record keeping in the ministries, the state committees and other state bodies, local executive bodies of the government, in organizations, the organizations and at the companies of the Republic of Tajikistan

According to article 43 of the Law of the Republic of Tajikistan "About regulatory legal acts" the Government of the Republic of Tajikistan decides:

1. Approve the Approximate instruction about record keeping in the ministries, the state committees and other state bodies, local executive bodies of the government, in organizations, the organizations and at the companies of the Republic of Tajikistan.

2. To the ministries, the state committees, departments, local executive bodies of the government, organizations, the organizations and the companies of the Republic of Tajikistan on the basis of the Approximate instruction to develop and approve specific instructions on clerical work and to conduct the current clerical work in strict accordance with it.

3. For the purpose of improvement of the organization of documents in clerical work to charge to the Head archive department under the Government of the Republic of Tajikistan together with Management of public service in case of the President of the Republic of Tajikistan to organize training of staff of the office work services which are a part of the system of public service according to the Instruction.

4. Charge to the Head archive department to organize under the Government of the Republic of Tajikistan under the Central Public Records Office of the Republic of Tajikistan and the Public Records Offices of areas permanent professional development course of employees of office work services of organizations, organizations and companies with training term one month with separation from work on a contract basis.

5. Declare invalid the order of the Government of the Republic of Tajikistan of August 31, 1995 No. 557 "0b approval of the Approximate instruction on clerical work in the ministries, the State Committees, departments, executive bodies on places (hukumata) and other organizations, the organizations and the companies of the Republic of Tajikistan"

Approved by the Order of the Government of the Republic of Tajikistan of December 2, 2008 No. 585

The approximate instruction about record keeping in the ministries, the state committees and other state bodies, local executive bodies of the government, in organizations, the organizations and at the companies of the Republic of Tajikistan

1. General provisions

1. The approximate instruction about record keeping in the ministries, the state committees and other state bodies, local executive bodies of the government, in organizations, the organizations and at the companies of the Republic of Tajikistan (further - the Instruction) establishes rules of record keeping and regulates work with documents from the moment of their receipt or creation before transfer them on archive storage in the ministries, the state committees and other state bodies, local executive bodies of the government, in organizations, the organizations and at the companies (further - the organization).

2. The instruction puts the task implementation of rational record keeping, to promote the correct and timely accomplishment of resolutions and orders of higher bodies, orders of management, in-house documents and establishes for workers of the device single rules of preparation of documents, their registration, accounting, use, control and storage.

3. Obligations behind observance of requirements of this Instruction are assigned to office work services of the organizations.

All employees of the organizations shall be acquainted with operating procedure with documents, shall know and fulfill requirements of the instruction on clerical work. When changing ranking officers of the office of the organization of case of the current clerical work are transferred under the act.

4. On the basis and according to this approximate Instruction of the organization shall develop specific instructions for record keeping.

5. The procedure for adoption of acts of Majlisi milli and Majlisi namoyandagon of Majlisi Oli of the Republic of Tajikistan, the Government of the Republic of Tajikistan, Executive office of the President of the Republic of Tajikistan determines according to acting normative legal acts.

6. The operating procedure with classified documents is determined by special instructions.

7. The clerical work according to offers, statements and claims of citizens is conducted according to the Law of the Republic of Tajikistan "About addresses of citizens" and "The instruction about record keeping on the addresses of citizens".

8. Correspondence with organizations and citizens is conducted according to requirements of the Law of the Republic of Tajikistan "About language".

2. Preparation and execution of in-house documents

a) Documentation of management activity

9. Documentation of management activity consists in record in the established form necessary for information directorate, i.e. in creation of documents.

10. Complexes of types and kinds of documents are determined according to functional purpose of each document.

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