ORDER OF SOCIAL INSURANCE FUND OF THE RUSSIAN FEDERATION

of March 29, 2016 No. 123

About introduction of amendments to the Order of Social Insurance Fund of the Russian Federation of February 12, 2010 No. 19 "About implementation of the protected exchange of documents in electronic form using the digital signature for the purposes of compulsory social insurance"

For the purpose of ensuring acceptance of calculations of insurers for the assessed and paid insurance premiums in system of Social Insurance Fund of the Russian Federation in electronic form using the digital signature I order:

bring in the order of Social Insurance Fund of the Russian Federation of February 12, 2010 No. 19 the following changes:

1. In Item 1.1 of the order of the word "To department of information technologies and information security" shall be replaced with words (D. L. Karpova) "To department of information technologies and information security (A. N. Koshkin)".

2. Using the digital signature (further - Technology) to be reworded as follows technology of acceptance of calculations of insurers for the assessed and paid insurance premiums system of Social Insurance Fund of the Russian Federation in electronic form according to appendix to this order.

3. To strategic development department (E. I. Egorova) to post this order on the official site of Social Insurance Fund of the Russian Federation within 2 days from the date of its approval.

4. I reserve control of execution of this order.

Appendix

to the Order of Social Insurance Fund of the Russian Federation of March 29, 2016 No. 123

Technology of acceptance of calculations of insurers for the assessed and paid insurance premiums in system of Social Insurance Fund of the Russian Federation in electronic form using the digital signature

1. Terms and reducings

Fund - Social Insurance Fund of the Russian Federation.

Insurer - the legal entity or physical person registered in territorial authority of Fund which represents to territorial authorities of the Calculation Fund according to the Federal Laws of 29.12.2006 No. 255-FZ "About compulsory social insurance on case of temporary disability and in connection with motherhood" (further - the Federal Law No. 255-FZ), of 24.07.1998 No. 125-FZ "About compulsory social insurance from labor accidents and occupational diseases" (further - the Federal Law No. 125-FZ), of 24.07.2009 No. 212-FZ "About insurance premiums in the Pension Fund of the Russian Federation, Federal Compulsory Health Insurance Fund" (further - the Federal Law No. 212-FZ).

The authorized representative - the legal entity or physical person participating in the relations on submission of the reporting of the insurer to Fund, according to the Federal Law No. 212-FZ.

Participants of EDO - the insurer, his authorized representative, Fund.

Certification center (further - UTs) - the legal entity or the individual entrepreneur performing functions on creation and issue of certificates of keys of verification of digital signatures and also other functions provided by the Federal Law of 06.04.2011 No. 63-FZ "About the digital signature" (further - the Federal Law No. 63-FZ).

Accreditation of certification center - recognition of compliance of certification center by authorized federal body to requirements of the Federal Law No. 63-FZ.

Certification center of Fund - accredited certification center of Fund.

The digital signature (further - the EDS) - information electronically which is attached to other information electronically (the signed information) or is otherwise connected with such information and which is used for determination of person signing information.

The electronic document - the document submitted in electronic form, according to requirements of format for this document type, certified by the EDS of the insurer (the authorized person of the insurer).

Electronic document management (further - EDO) - exchange of electronic documents according to this Technology.

Key of the digital signature (further - EDS key) - the unique sequence of symbols intended for creation of the digital signature;

Key of verification of the digital signature - the unique sequence of symbols which is unambiguously connected with key of the EDS and intended for check of authenticity of the EDS (further - verification of the digital signature);

The certificate of key of verification of the digital signature - the electronic document or the paper document issued by certification center or the authorized representative of certification center and confirming accessory of key of verification of the EDS to the certificate holder of key of verification of the EDS.

The qualified certificate of key of verification of the digital signature (further - the qualified certificate) - the certificate of key of verification of the EDS issued by accredited certification center.

Digital signature facilities (further - means of the EDS) - the cryptography (cryptographic) tools used for realization at least by one of the following functions - creation of the digital signature, verification of the digital signature, creation of key of the digital signature and key of verification of the digital signature. Are acquired by participants of EDO independently.

Conflict situation - situation in case of which participants of EDO have disagreements concerning correctness of forming, signing or term (date and time) of provision of electronic documents.

Calculation (Form 4-FSS) - calculation for the assessed and paid insurance premiums for compulsory social insurance for case of temporary disability both in connection with motherhood and on compulsory social insurance from labor accidents and occupational diseases, and also on expenses on payment of insurance coverage, approved by the corresponding regulatory legal act of Fund in coordination with the Ministry of Labour and Social Protection of the Russian Federation.

Lock of acceptance of Calculations on the Internet - WEB pecypc Фонда http://f4.fss.ru, the Calculation allowing to load represented to Fund in electronic form to see and check for correct filling and to receive results of check of Calculation in Fund.

The calculation represented to Fund in electronic form, - the file in the xml-format approved by Fund containing all necessary indicators of Calculation, signed the EDS of the insurer (the EDS of the official having right to sign of Calculation on paper) or the authorized representative issued according to appendix No. 4 to Technology of acceptance of calculations of insurers on the assessed and paid insurance premiums in system of Social Insurance Fund of the Russian Federation in electronic form using the digital signature (further - Technology), ciphered by cryptoprotection.

The identifier of the file of Calculation - the unique number assigned to the file of Calculation when obtaining by its Lock of acceptance of Calculations on the Internet.

The receipt on receipt of Calculation - the electronic document created by Fund in encrypted form, certified by the EDS of the authorized officer of Fund, containing Calculation in electronic form, data on date and time of receipt of Calculation by Fund, history of sendings the previous receipts for the current accounting period. The receipt on receipt of Calculation demonstrates that the file of Calculation is received by Fund and really is the file of Calculation.

The receipt on receipt of Calculation with mistakes - the electronic document created by Fund in encrypted form, certified by the EDS of the authorized officer of Fund, containing Calculation with mistakes in control ratios of indicators of logical control in electronic form, data on date and time of receipt of Calculation by Fund, and also history of sendings the previous receipts for the current accounting period. The receipt demonstrates that the file of Calculation is received by Fund, really is the file of Calculation, but in Calculation there are mistakes in control ratios of indicators of logical control with their description.

The protocol of check - the information which is posted online on lock of acceptance of Calculations "Internet", containing Calculation processing stages.

Storage of electronic documents - part of hardware and software system the Lock of acceptance of Calculations in Internet network.

2. General provisions

2.1. This Technology is developed according to the Federal Law No. 63-FZ, the Federal Law of 27.07.2006 No. 149-FZ "About information, information technologies and information security", the Federal Law No. 212-FZ, the Federal Law No. 125-FZ, the Federal Law No. 255-FZ, and also the order of Federal Security Service of the Russian Federation (further - FSB of Russia) of 27.12.2011 No. 795 "About approval of Requirements to form of the qualified certificate of key of verification of the digital signature" (further - the order of FSB of Russia No. 795).

2.2. The technology is intended for the organization of the protected legally significant EDO between participants and determines:

- the procedure of interaction and the sequence of actions of participants of EDO for the purpose of exchange of legally significant electronic documents using the EDS;

- set of requirements to format, logical control and enciphering of Calculation in EDMS of Fund;

- procedure for settlement of the conflict situations arising when implementing EDO.

2.3. Exchange of documents in electronic form using the EDS between participants of EDO is performed in encrypted form. Documents are ciphered by the sender for the receiver.

2.4. Safety of EDO is regulated by Regulations of safety of information in case of representation of Calculation of the Insurer by insurers in Fund and RO in electronic form using the EDS on telecommunication channels (appendix No. 5).

2.5. The means of the EDS used in case of interaction in the course of EDO shall have confirmation of conformity to the requirements established in accordance with the legislation of the Russian Federation.

2.6. Only qualified signature key certificates made by UTs which underwent procedures of accreditation according to requirements of the Federal Law No. 63-FZ are used, accepted and recognized EDMS.

2.7. In the course of EDO participants exchange the following legally significant electronic documents:

- Calculation;

- The receipt on receipt of Calculation or the Receipt on receipt of Calculation with mistakes.

2.8. Representation of Calculation by insurers in Fund in electronic form with the EDS is performed:

- on telecommunication channels in Internet network;

- with use of external carriers (diskette, compact disk (CD, the DVD), the USB flash drive, etc.) in the presence of the insurer or his authorized representative.

3. Preparation of Calculations in electronic form with the EDS

3.1. The following components are necessary for the insurer for representation of Calculation in Fund in electronic form using the EDS on telecommunication channels or with use of external carriers of data:

- access to Internet network;

- key of the EDS and the qualified certificate of key of verification of the digital signature (are acquired by the insurer independently);

- means of the EDS.

3.2. For representation of Calculation in electronic form the insurer:

- creates the file of Calculation according to appendices No. 1 and No. 2;

- checks correctness of preparation of Calculation (control ratios of logical control between Calculation indicators (appendix No. 3) are for this purpose used;

- signs the file of Calculation of the EDS of the official having right to sign of Calculation of the insurer on paper or the authorized representative, ciphers the created file according to the requirements stated in annex No. 4.

3.4. Forming of Calculation in electronic form using the EDS is performed according to requirements of the Federal Law No. 212-FZ, the form of Calculation is approved by the corresponding regulatory legal act of Fund in coordination with the Ministry of Labour and Social Protection of the Russian Federation and this Technology.

4. Representation of Calculations in electronic form with the EDS

4.1. The insurer represents Calculation to Fund in electronic form for telecommunication channels on lock of acceptance of calculations in Internet network (the address is published on the official site of www.fss.ru Fund) or personally (by proxy the representative of insurer) on the external carrier in territorial authority of Fund for the place of its registration.

4.2. If the insurer acts by proxy the representative, information on competences of the representative and term of their action shall contain in the database of powers of attorney of Fund and be confirmed by the power of attorney of the insurer who is drawn up according to requirements of the legislation of the Russian Federation. For inclusion of information on competences of the authorized representative and the term of their action in the database of powers of attorney of Fund the authorized representative shall register the existing qualified EDS certificate in the user's profile on the website of Fund for the e-mail address http://portal.fss.ru. After that the authorized representative represents the documents confirming its right to act on behalf of the insurer to territorial authority of Fund for place of registration of the insurer.

4.3. The possibility of delivery of Calculation for the next accounting period, in case of liquidation, reorganization and similar cases, appears only after completion of the current reporting campaign in accordance with the legislation of the Russian Federation.

4.4. When obtaining the lock of acceptance of Calculations in Internet network of the file of Calculation to each file of Calculation appropriates the unique identifier of the file of Calculation.

4.5. After receipt of the file of Calculation of the insurer on lock of acceptance of calculations the following stages of control are carried out to Internet networks:

- check of format of the name and size of the file of Calculation in electronic form (appendix No. 1);

- disaggregation and verification of the EDS of the insurer (appendix No. 4);

- check of compliance of structure of the file of Calculation to the approved format (appendix No. 2);

- check of compliance of control ratios of indicators of logical control (appendix No. 3).

As a result of processing of the file of Calculation the relevant protocol of check, the Receipt on receipt of Calculation or the Receipt on receipt of Calculation with mistakes is created. The protocol of check is available on the Check and Control page of lock of acceptance of calculations in Internet network.

Processing of the file of Calculation with lock of acceptance of Calculations in Internet network is performed no more than 24 hours from the moment of receipt of Calculation in time.

4.6. Date and time of receipt of Calculation respectively a date and time (on lock of acceptance of Calculations) creations of the receipt on Calculation acceptance which is created in case of successful passing of the checks described in 4.5 these Technologies are considered.

4.7. Calculation is considered provided timely if the sent file of Calculation did not receive negative results when checking on compliance to requirements imposed to Calculation in electronic form, and the term of its obtaining by Fund will be no later than the term established by the legislation of the Russian Federation.

4.8. When resending Calculation of the same insurer for the same accounting period the subsequent Calculations of the insurer will be considered adjusting and their indicators are accepted by Fund. Date and time of acceptance of Calculation date of representation of the first Calculation within terms of provision of Calculations according to the Federal Law No. 212-FZ will be considered in this case.

4.9. The official of territorial authority of Fund (further - the Official) authorized on acceptance of the Calculation provided by the insurer with use of external carriers of data when obtaining from the insurer or the authorized representative of such Calculation performs transfer of the last on lock of acceptance of Calculations in Internet network and in case of positive passing of the stages of control specified in Item 4.5 of this Technology transfers to the insurer (authorized representative) on the external carrier the receipt on receipt of Calculation or the receipt on receipt of Calculation with mistakes. Reports to the insurer about the arisen mistake according to the protocol of check and transfers to the insurer on the external carrier the text file with the identifier of the file of Calculation (<number of the insurer> _ <settlement year> _ <reporting квартал>.txt).

4.10. The file of Calculation transferred by the insurer on telecommunication channels or through the Official does not go control stages on lock of acceptance of calculations to Internet networks and is not accepted by Fund in the following cases:

- the file of Calculation does not correspond to format of the name and the size of the file of Calculation in electronic form;

- also enciphering is absent or does not conform to Requirements for compatibility to procedures of forming of the EDS, embedding of the EDS in the document;

- at the time of verification of the EDS the signature key certificate of the insurer (authorized representative) of ceased to be valid (is not effective, is in the certificate revocation list of keys of the signature, it is issued to UTs which did not undergo accreditation);

- the file of Calculation is signed by the EDS of person who does not have the right to signing of this Calculation;

- the file of Calculation does not correspond to structure of the approved format.

The list of cases in which the file of Calculation does not go control stages on lock of acceptance of Calculations to Internet networks is exhaustive.

4.11. After correction of the discrepancies specified in Item 4.10 of this Technology, the insurer directs the file of Calculation repeatedly. At the same time in Fund the date of receipt of the first Calculation which successfully took place the control stages specified in Item 4.5 of this Technology will be considered as date of representation of Calculation.

4.12. After completion of processing of the file of Calculation with lock of acceptance of Calculations in Internet network from the page of check of Calculation "Check and control" the insurer, using the identifier of the file of Calculation, can download the receipt on receipt of Calculation by Fund in case of successful passing of the stages of control specified in Item 4.5 of this Technology or the receipt on receipt of Calculation with mistakes and the protocol of check.

4.13. In case of receipt of the receipt on Calculation with mistakes it is recommended to correct the specified Calculation and to repeatedly direct it to lock of acceptance of Calculations in Internet networks. At the same time the date specified in the first created receipt will be considered as date of submission of the file of Calculation to Fund.

Disclaimer! This text was translated by AI translator and is not a valid juridical document. No warranty. No claim. More info