of December 15, 2017 No. 814
About questions of the state social order
For the purpose of implementation of Articles 13, of 17, of 32, of 38, of 41, of 44, 51 and 52 Laws of the Kyrgyz Republic "About the state social order", according to articles 10 and 17 of the constitutional Law of the Kyrgyz Republic "About the Government of the Kyrgyz Republic" the Government of the Kyrgyz Republic decides:
1. Approve:
- Regulations on procedure for carrying out tender of socially useful projects in case of implementation of the state social order according to appendix 1;
- Procedure for control, monitoring and assessment of implementation of socially useful projects within the state social order according to appendix 2;
- Procedure for provision of social services by means of social coupons according to appendix 3;
- Regulations on the web portal of state grants on financing of socially useful projects according to appendix 4.
2. To provide to the Ministry of Finance of the Kyrgyz Republic till the end of the first half of the year 2018 implementation and functioning of modular programs of the web portal of state grants on financing of socially useful projects within program implementation of digital transformation "Taz Koom" and Programs of the Government of the Kyrgyz Republic "Zhanna expensively кырк to codes".
3. And social development of the Kyrgyz Republic to provide to the Ministry of Labour carrying out tender, monitoring and assessment of implementation of socially useful projects, provisions of social services by means of social coupons according to regulatory legal acts of the Kyrgyz Republic.
4. Declare invalid the Order of the Government of the Kyrgyz Republic "About approval of the Regulations on procedure for carrying out tender of social programs (projects)" of January 24, 2009 No. 41.
5. This Resolution becomes effective after ten days from the date of official publication.
Prime Minister of the Kyrgyz Republic
S. Isakov
Appendix 1
Approved by the Order of the Government of the Kyrgyz Republic of December 15, 2017 No. 814
1. This Provision establishes procedure for carrying out tender of socially useful projects in case of implementation of the state social order according to the Law of the Kyrgyz Republic "About the state social order".
2. From the date of entry into force of regulatory legal act about approval of the relevant budget the authorized state body or local government body in which budget funds for financing of the program of the state social order are provided acquires the status of the state customer.
3. The state customer in time no later than 21 calendar days from the date of entry into force of regulatory legal act about approval of the relevant budget develops and approves the plan of program implementation.
4. The plan of program implementation of the state social order shall contain the special Section in each its form provided in part 1 of article 6 of the Law of the Kyrgyz Republic "About the state social order" where the procedure for implementation of the state social order is in details stated and the following information contains:
1) realization terms;
2) categories of contractors of the state social order;
3) receivers of social services (if this form provides rendering services);
4) socially useful purposes;
5) territory of implementation of the state social order;
6) about establishment of maximum amount of grant, need of the license for educational activities and other sales terms of the state social order.
5. In case of delegation of implementation of the state social order to local government bodies, in respect of program implementation of authorized state body means which will be transferred to local government bodies for implementation of the state social order according to part 5 of article 11 of the Law of the Kyrgyz Republic "About the state social order" shall be provided.
6. If realization of part or all program is transferred by authorized state body to its territorial subdivision according to Item 2 of part 11 of article 8 of the Law of the Kyrgyz Republic "About the state social order", the specified powers of the authorized state body acting as the state customer are performed by its relevant territorial subdivision.
7. Competition of socially useful projects is held according to the schedule, in form according to appendix 1 to this Provision.
8. For ensuring transparency of carrying out tender of socially useful projects in case of implementation of the state social order information on the program of the state social order, the plan of program implementation, the held competitions, subjects, terms and procedure for carrying out tenders, participants of tenders, selection criteria of winners and any other information concerning tender shall be available to citizens and be published on the official site of the state customer or on the portal of state grants on financing of socially useful projects within the state social order.
9. The format and functionality of the portal of state grants on financing of socially useful projects within the state social order (further - the portal of state grants) are determined by the Government of the Kyrgyz Republic.
10. The announcement of tender on implementation of socially useful projects is published according to the procedure, the stipulated in Article 18 Laws of the Kyrgyz Republic "About the state social order". The approximate form of the announcement of tender on implementation of socially useful projects is given in appendix 2 to this Provision.
11. The state customer who announced competition on implementation of socially useful projects shall hold information meeting for explanation of conditions of carrying out tender according to the procedure, the stipulated in Article 19 Laws of the Kyrgyz Republic "On the state social order".
12. The state customer creates the grant commission for determination of winners of tender on implementation of socially useful projects. The grant commission is created according to the procedure, provided by articles 20 and 21 of the Law of the Kyrgyz Republic "About the state social order".
13. Participants of tender of socially useful projects within implementation of the state social order can be non-profit organizations which perform the activities in the spheres provided in article 5 of the Law of the Kyrgyz Republic "About the state social order" have work experience at least one year in the field of the announced tender theme, have no tax debt and to insurance premiums on the national social insurance.
14. The participant of tender shall be registered as the legal entity and have the bank account. If the participant of tender has no bank account, it is given the chance to open the bank account within 10 calendar days from the date of submission of competitive documents.
15. Several non-profit organizations can create joint group of participants of tender on contractual basis (further - consortium) and to submit the general application and the project offer. In this case:
1) in the statement and the project offer functions, responsibility between the organizations and contribution of each of them to project implementation shall be differentiated;
2) members of consortium sign among themselves the agreement where shall realize jointly the socially useful project, determine the organization which represents consortium in relations with the state customer.
16. One non-profit organization within one subject of tender of socially useful projects can take part in structure only of one consortium.
17. The participant of tender can submit only one application within one subject of tender of socially useful projects. In case of giving by the participant of tender of several statements within one subject of tender, the grant commission considers its last application.
18. For participation in tender the non-profit organization or consortium shall submit the application for participation in tender in form according to appendix 3 to this Provision - for non-profit organizations and to appendix 4 to this Provision - for consortium.
19. The non-profit organization or consortium shall reflect in the statement for participation in tender that:
1) have no tax debt and to insurance premiums on the national social insurance;
2) are not encumbered with debt and other obligations which can negatively influence implementation of the socially useful project.
20. The following documents shall be enclosed to the application:
1) the copy of the registration certificate of non-profit organization as the legal entity;
2) copy of the charter of non-profit organization;
3) the description of organization activity for previous year (or, at the request of the applicant of tender, for the last several years), regarding the performed activities matching with tender subject;
4) copies of the relevant documents on education and the curriculum vitae of contractors of the socially useful project (in cases when implementation of the socially useful project requires employees engagement with certain qualification);
5) project offer and its budget.
21. The documents of all members of consortium provided by subitems 1-4 of Item 20 of this provision are enclosed to the application of consortium.
22. The statement and competitive documents provided by subitems 1-4 of Item 20 of this provision are open, and the competitive documents provided by the subitem 5 of Item 20 of this provision, - closed (confidential). The closed competitive documents are submitted in sealed envelope or go the grant commission on e-mail in the scanned type in the PDF format in the coded form. Before consideration of project offers by the grant commission, the code of code goes to the chairman of the grant commission on its request by e-mail.
23. The project proposal submitted on tender is constituted in form according to appendix 5 to this Provision and shall contain:
1) name of the socially useful project;
2) short description of the socially useful project;
3) purposes of the socially useful project;
4) categories of receivers of services (if the project provides rendering services);
5) the actions plan on the project, including accomplishment terms;
6) the expected project deliverables;
7) project deadline.
24. The budget of the socially useful project is constituted in form according to appendix 6 to this Provision and includes:
1) expense budget;
2) amount of required financing;
3) the size of own contribution (financial resources, transport, the room and other property which will be used within the project) and the raised funds (in cases when availability of own contribution and/or the raised funds is provided by tender conditions);
4) financial calculations according to each expenditure item, connected with goal achievement of the project.
25. The statement and the project offer go the grant commission on paper or electronic carriers, in the state or official language.
26. Application forms, the project offer, the budget of the socially useful project are posted on the official site of the state customer and the portal of state grants, and also are provided by the state customer and his territorial subdivision to non-profit organizations on their requests.
27. The participant of tender bears responsibility for reliability of the information provided to them. Documents are submitted by participants of tender according to the inventory, shall be signed by authorized persons and are certified by seals, the documents consisting from more than one leaf are numbered polistno and strung together. The documents submitted on tender in paper option do not return.
28. The statement and documents attached to it, can be submitted to the grant commission through the state customer (customer), at the choice of the applicant, to one of the following methods:
1) are given personally;
2) are directed by mail;
3) are scanned and directed to e-mail of the customer;
4) are directed through the official site of the customer or through the portal of state grants.
29. The state customer in case of receipt of the statement and the documents attached to it issues to the applicant the certificate of reception of an application and the enclosed documents for participation in tender, with indication of date and time of acceptance. If the statement and documents attached to it are received by mail, e-mail, through the official site of the state customer or the portal of state grants, the state customer notifies the applicant on receipt of the statement and the enclosed documents for participation in tender by e-mail or the different way allowing to confirm receipt of the notification by the applicant within three days from the moment of receipt of the statement and the enclosed documents.
30. The statement for participation in tender and documents attached to it sent to the state customer by mail before the expiration of the reception of applications specified in the announcement of tender of socially useful projects is considered given in time. Day of reception of an application and the documents attached to it by the worker of mail is considered day of filing of application about participation in tender.
31. The state customer, after the termination of term of adoption of documents, within 3 working days transfers to the grant commission the arrived statements and documents attached to it.
32. The state customer registers the applicant in the magazine of registration of participants of tender. The magazine of registration of participants of tender is kept in paper or electronic form and contains the following information:
1) date and time of provision of the statement;
2) registration number of the statement;
3) name of the participant of tender (if consortium, then names of all members of consortium);
4) postal address, e-mail address and phone number of the organization;
5) surname, name and middle name of the head of the organization;
6) name of the project offer;
7) surname, name and middle name of person who submitted the application;
8) the list of the documents enclosed to the application.
33. For the purpose of determination of compliance of the applicant, its statement and the documents attached to it to tender conditions the grant commission checks:
1) timeliness of filing of application about participation in tender and documents according to the list in the terms specified in the announcement of tender;
2) completeness of information in the submitted application in form, according to appendices 3 and 4 to this Provision;
3) availability of the documents provided in Items 20-21 of this provision.
34. The applicant is not allowed to participation in tender in the following cases:
1) if the application is submitted after the expiration specified in the announcement of tender;
2) in case of discrepancy of the organization applicant to the requirements established by Items 13-16 of this provision;
3) in case of discrepancy of the project offer to subject of tender;
4) if the amount of the budget of the offered project exceeds the maximum amount of grant specified in the announcement of tender (if in the announcement the maximum amount is determined);
5) by provision of obviously false information.
35. Tender of socially useful projects on separate subjects is recognized cancelled the following cases:
1) receipt less than two statements on participation in tender of socially useful projects on one subject;
2) the admission to participation in tender less than two applicants on one subject.
36. In case of recognition of tender on implementation of socially useful projects cancelled, the state customer no later than 10 calendar days from the date of recognition shall announce repeated competition on implementation of socially useful projects or use the funds intended on socially useful projects for realization of other forms of the state social order.
37. Repeated tender on implementation of socially useful projects is performed according to the procedure, provided by the Law of the Kyrgyz Republic "About the state social order" and this Provision.
38. The state customer within 5 calendar days from the date of publication of structure of the grant commission will organize the first meeting of the grant commission; the subsequent meetings of the grant commission are convened by the chairman (and in its absence - the vice-chairman) the grant commission.
39. The chairman of the grant commission is appointed the state customer from among members of the grant commission from the state customer. The meeting of the grant commission is conducted by the chairman, and in its absence - the vice-chairman who is elected by vote by all members of the grant commission.
40. The state customer performs functions of the secretariat of the grant commission, will organize work of the commission, informs members of the commission on the planned meetings, bears responsibility for maintaining and storage of protocols of commission sessions and promotes its work. The secretary of the grant commission is appointed the state customer from among members of the grant commission from the state customer.
41. The meeting of the grant commission is considered competent if at it there are at least 7 members of the grant commission. Substitution of the absent members of the grant commission is not allowed. The member of the grant commission who is absent on reasonable excuses has the right to vote concerning the agenda by the direction to members of the grant commission of the letter by e-mail in one day prior to ballot day or in ballot day prior to the meeting.
42. Information on date, time and the venue of meeting of the grant commission is posted on the official site, the portal of state grants and message board of the state customer not later than 3 (three) days about day of holding meeting of the grant commission.
43. The state customer submits for consideration of the grant commission all project offers registered in the magazine of registration of participants of tender during the meeting of the grant commission.
44. Decisions of the grant commission are made by vote. Each member of the grant commission has one voice. The decision of the grant commission is recognized accepted if most of members of the grant commission voted for it. In case of equality of votes of pros and cons, the chairman's voice at meeting of the grant commission is considered decisive.
45. The decision of the grant commission is drawn up by the protocol. In the minutes of the grant commission agenda questions, results of vote and the made decisions are reflected. The minutes of the grant commission are signed, all members and the secretary of the grant commission presiding over meeting.
46. In case of disagreement with the decision of the grant commission, the member of the grant commission has the right to express special opinion which is entered in the minutes of the grant commission.
47. Decisions of the grant commission are published on the official site of the state customer, the portal of state grants and/or are placed on its message board (stand).
48. Members of the grant commission participate in work of the grant commission on a grant basis. The transportation expenses connected with participation in work of the grant commission are refunded to members of the grant commission from civil society. Compensation of transportation expenses to members of the grant commission from civil society is performed according to expense recovery regulation on journey to the place of business trip and back, the Kyrgyz Republic established by the Government.
49. Assessment of project offers is performed by one of the following methods:
1) the grant commission estimates project offers on all subjects of the announced competition;
2) the grant commission estimates part of project offers, and involves experts to assessment of the rest of project offers if members of the grant commission have no sufficient qualification for assessment of project offers on these or those subjects of the announced competition;
3) all project offers is estimated by experts if members of the grant commission have no sufficient qualification for assessment of project offers on all subjects of the announced competition.
50. The grant commission makes the decision on the choice of method of assessment of project offers by vote.
51. The state customer in coordination with the grant commission has the right to sign agreements with independent experts for assessment of project proposals of participants of tender.
52. Criteria for evaluation of project offers are determined in article 31 of the Law of the Kyrgyz Republic "About the state social order".
53. The state customer can establish additional criteria for assessment of project offers depending on features of the announced theme of tender and determine the number of points by each of them. Score by additional criteria shall not exceed 10 percent from score by the criteria listed regarding 1 article 31 of the Law of the Kyrgyz Republic "About the state social order".
54. The general point is calculated by summing of the points given by the corresponding criteria.
55. Criteria for evaluation of project offers contain in estimative leaf in form according to appendix 2 to this Provision.
56. Members of the grant commission, before receipt of statements of participants of tender and the documents attached to them, sign non-disclosure obligation of information containing in project proposals of participants of tender on form according to appendix 7 to this Provision.
57. Assessment of project offers members of the grant commission is performed in the following procedure:
1) project offers are represented to members of the grant commission electronically in the PDF format;
2) the member of the grant commission studies each project offer;
3) the estimative leaf constituted by the state customer on each subject of the announced competition in form according to appendix 2 to this Provision is issued to the member of the grant commission;
4) by results of studying of project offers discussion of each project offer by the grant commission then members of the grant commission give points in estimative leaf on each evaluation criterion is carried out;
5) the points given by the member of the grant commission in estimative leaf by all criteria are summed up and the received amount is considered assessment of the project proposal of the member of the grant commission;
6) according to each project offer of assessment of members of the grant commission are summed up and divided into the number equal to the number of estimative sheets, the received average value is considered final point according to the project offer;
7) final points according to project offers are entered in the general rating list in decreasing order;
8) if several project offers gained the equal number of points, then they are entered in the rating list depending on time (the chronological sequence) of giving of all document package for participation in tender; in case of simultaneous submission of all documents, for determination of the place in the rating list of these project offers draw according to the procedure, determined by the grant commission is carried out;
9) the decision of the grant commission participants of tender whose project offers got the highest score in the rating list, are recognized winners on subject of the announced competition.
58. Assessment of project offers is performed within 30 calendar days from the date of the end of acceptance of competitive documents.
59. The electronic database of experts for assessment of project offers within the state social order (further - the database of experts) contains information on the experts involved to assessment of project offers according to the Law of the Kyrgyz Republic "About the state social order".
60. The database of experts joins the following information about experts:
1) surname, name and middle name;
2) specialization of the expert in the spheres provided in article 5 of the Law of the Kyrgyz Republic "About the state social order";
3) education, academic degree and academic status (in the presence);
4) place of employment and post;
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The document ceased to be valid since November 25, 2022 according to Item 2 of the Order of the Government of the Kyrgyz Republic of November 4, 2022 No. 604