I.O.'S ORDER OF THE MINISTER OF INVESTMENTS AND DEVELOPMENT OF THE REPUBLIC OF KAZAKHSTAN

of March 16, 2016 No. 274

About approval of the Instruction for creation, representation and consideration of calculation of expenses on public procurements of goods, works, services in the field of informatization

According to the subitem 21) of article 7 of the Law of the Republic of Kazakhstan "About informatization" I ORDER:

1. Approve the enclosed Instruction for creation, representation and consideration of calculation of expenses on public procurements of goods, works, services in the field of informatization.

2. To committee of communication, informatization and information of the Ministry for Investments and Development of the Republic of Kazakhstan (Kazangap T. B.) provide:

1) state registration of this order in the Ministry of Justice of the Republic of Kazakhstan;

2) the direction of the copy of this order in printing and electronic type on official publication in periodic printing editions and information system of law of Ad_let within ten calendar days after its state registration in the Ministry of Justice of the Republic of Kazakhstan, and also in the Republican center of legal information within five working days from the date of receipt of the registered order for inclusion in reference control bank of regulatory legal acts of the Republic of Kazakhstan;

3) placement of this order on Internet resource of the Ministry for Investments and Development of the Republic of Kazakhstan and on the Internet portal of state bodies;

4) within ten working days after state registration of this order in the Ministry of Justice of the Republic of Kazakhstan submission to Legal department of the Ministry for Investments and Development of the Republic of Kazakhstan of data on execution of the actions provided by subitems of this Item.

3. To impose control of execution of this order on the supervising vice-minister of investments and development of the Republic of Kazakhstan.

4. This order becomes effective after ten calendar days after day of its first official publication.

It is approved Minister of national economy of the Republic of Kazakhstan March 16, 2016

_____________ E.Dosayev

 

Approved by the Order of the acting minister on investments and development of the Republic of Kazakhstan of March 16, 2016 No. 274

The instruction for creation, representation and consideration of calculation of expenses on public procurements of goods, works, services in the field of informatization

Chapter 1. General provisions

1. This Instruction for creation, representation and consideration of calculation of expenses on public procurements of goods, works, services in the field of informatization (further – the Instruction) is developed according to the subitem 21) of article 7 of the Law of the Republic of Kazakhstan of November 24, 2015 "About informatization" (further – the Law) for the purpose of disaggregation of process of creation, representation and consideration of calculation of expenses on public procurements of goods, works, services in the field of informatization (further – calculation of expenses).

2. The authorized body in the field of informatization (further - authorized body) by means of information system of state planning (further - IS GP) provides the notification of administrators of budget programs, except for special state bodies of the Republic of Kazakhstan (further - the administrator) about terms of the beginning and the end of representation of calculation of expenses, the notice on adoption of documents, conducting examination, the direction of the conclusion on the calculations of expenses on public procurements of goods, works and services provided by administrators of budget programs in the field of informatization.

Chapter 2. Creation of calculation of expenses on public procurements of goods, works, services in the field of informatization

3. In case of creation of calculation of expenses on public procurements of goods, works, services in the field of informatization the administrator:

1) is provided by observance of Single requirements in the field of information and communication technologies and the ensuring information security approved by the order of the Government of the Republic of Kazakhstan of December 20, 2016 No. 832;

2) is provided by compliance of calculation of expenses to the Calculation procedure and standard rates of costs for creation, development and maintenance of objects of the informatization of state bodies approved by the order of the Minister of digital development, innovations and the aerospace industry of the Republic of Kazakhstan of June 27, 2019 No. 140/Tax Code (it is registered in the Register of state registration of regulatory legal acts for No. 18927);

3) is provided by priority of transition to service model of informatization and receipt of information and communication services;

4) is provided by compliance of calculation of expenses to architecture of "the electronic government";

5) performs retrofitting and replacement of assets according to the period of their operation, and also requirements and terms of the implemented or replicated information systems;

6) is excluded by duplication of expenses;

7) studies offers in the market of the corresponding goods, works and services for creation of reasonable calculation of expenses;

8) provides observance of requirements of the Law of the Republic of Kazakhstan "About copyright and the related rights" when using licensed software;

9) is provided by smooth functioning of components of information and communication infrastructure.

4. The expense amount according to budget programs (subprogrammes) directed to implementation of budget investments does not exceed the cost of components of budget investment projects, within the approved investment offer, financial and economic reasons.

5. No. 108/Tax Code is excluded according to the Order of the Minister of digital development, innovations and the aerospace industry of the Republic of Kazakhstan of 29.02.2024

6. No. 369/Tax Code is excluded according to the Order of the Minister of digital development, innovations and the aerospace industry of the Republic of Kazakhstan of 04.10.2022

Chapter 3. Representation of calculation of expenses on public procurements of goods, works, services in the field of informatization

7. The administrator annually till March 1 of the current financial year by means of IS GP in electronic form submits for consideration to authorized body calculation of expenses on the next planning period according to the inventory, works, services in the field of informatization, according to appendix 1-1 to this Instruction.

8. The calculation of expenses containing data of confidential nature is represented to authorized body on paper and is considered according to the procedure and with observance of the mode, the stipulated in Clause 25 Laws of the Republic of Kazakhstan of March 15, 1999 "About the state secrets".

9. The refusal in consideration of calculation of expenses is performed in cases:

1) discrepancies of form and content of calculations of expenses to requirements of the Law and budget legislation of the Republic of Kazakhstan;

2) non-presentations of documents according to Item 12 of this Instruction.

10. When carrying out adjustment or refining of the budget of the current financial year calculation of expenses is submitted by the administrator for consideration to authorized body with use of IS GP in the form of the electronic document, or on paper, containing the data of confidential nature provided in Item 8 of this Instruction within fifteen calendar days from the moment of the notification authorized body on budgetary planning about carrying out adjustment or refining of the budget.

11. No. 369/Tax Code is excluded according to the Order of the Minister of digital development, innovations and the aerospace industry of the Republic of Kazakhstan of 04.10.2022

12. Calculation of expenses for purchase of goods, works and services includes the following documents:

1) the explanatory note, according to requirements of Rules of creation and submission of the budget request;

2) copies of commercial offers at least from two potential suppliers with disaggregation:

goods (quantity of commodity units, characteristic of goods, goods cost);

works and (or) services (the activity description in work and (or) service, the number of transactions in work and (or) service, working costs and (or) services, amount of time and the people involved on carrying out one transaction in work and (or) service, the number of the serviced persons and cost of transactions in work and (or) service);

3) data on the contact person of the administrator (surname, name, middle name (in the presence), position, phone, e-mail;

4) copies of the approved investment offer, financial and economic reasons, the specification on creation and development of object of informatization of "the electronic government";

5) copies of the approved number of staff of the administrator.

13. For reasons for expenses on purchase of goods in the field of informatization, in addition to the documents specified in Item 12 of this Instruction are provided:

1) the statement on assets in the field of informatization and their current book value, including the sheet of depreciation of assets of state body;

2) data from agreements on public procurements of objects of information and communication infrastructure (goods quantity, goods cost, description of goods, electronic copies of technical specifications) which are not entered in books (in case of their availability);

3) data on technical condition of objects of information and communication infrastructure, out of service and their utilizations for accounting and (or) current financial year.

14. For reasons for expenses on purchase of works and services, in the absence of data on objects of informatization on the architectural portal of "the electronic government" (further - the architectural portal), in addition to the documents specified in Item 12 of this Instruction are provided:

1) data from agreements on public procurements of similar works and services for the three-year period in the performed works and the rendered services (amount of works and services, the cost of works and services, the name of works and services, electronic copies of technical specifications) (in case of their availability);

2) copies of technical specifications on planned to purchase of works and services in the field of informatization for the next financial year;

3) data from acts of the performed works (the rendered services) of similar works and services for the three-year period with indication of the actual amounts of completed work (in case of their availability).

15. Calculation of expenses is considered provided from the moment of departure of the request to authorized body by means of IS GP, for the calculation of expenses containing data of confidential nature - from the date of representation on paper, provided in Item 8 of this Instruction.

Chapter 4. Consideration of calculation of expenses on public procurements of goods, works, services in the field of informatization

16. Consideration of calculation of expenses by authorized body is performed no more than thirty calendar days from the date of receipt of documents in time.

The authorized body within three calendar days directs the calculations of expenses provided by administrators to the service integrator of "the electronic government" (further - the service integrator) for conducting examination or returns to the administrator calculation of expenses with motivated refusal according to Item 9 of this Instruction.

The service integrator within twenty five calendar days from the date of receipt of calculations of expenses carries out its expertize.

17. When carrying out adjustment or refining of the budget calculation of expenses of the current financial year is considered by authorized body within thirty calendar days.

18. By consideration of calculation of expenses are considered by the service integrator:

1) information on the course of realization of architecture of "the electronic government";

2) execution of budget programs (subprogrammes) directed to implementation of budget investments for accounting financial year, including data on terms, amounts and the cost of goods, the performed works and the rendered services in the field of informatization;

3) information on the course of implementation of budget programs (subprogrammes) directed to implementation of budget investments of the current financial year;

4) data on the expected efficiency and results on budget programs (subprogrammes) directed to implementation of budget investments for the next financial year and planning period;

5) data on objects of informatization of state body on the architectural portal;

6) justification and comparability of expenses in comparison with similar expenses or actions of the administrator, or other administrators for accounting financial year (in case of their availability);

7) comparability of planned prices on goods, works and services to market prices;

8) technical condition, utilization and book value of objects of informatization of the administrator;

9) the comparability of planned prices on goods, works, services to the prices containing in the database of goods prices, works, services provided by the Law of the Republic of Kazakhstan "About public procurements";

10) priority of domestic manufacturers of goods, works, services.

19. Calculation of expenses on the goods, works and services reflected in architecture of "the electronic government" is subject to consideration by authorized body.

20. In case of lack of data in architecture of "the electronic government", the authorized body performs consideration of calculation of expenses by the analysis of the documents listed in Item 12 of this Instruction.

21. The authorized body based on the expert opinion of the service integrator considers calculation of expenses regarding:

1) exceptions of unreasonable and excessive expenses;

2) reductions in compliance of amounts, characteristics and cost of goods, works and services to the existing needs of the administrator and (or) the actual amounts, characteristics and cost of similar expenses of the administrator for accounting financial year;

3) estimates of availability of alternatives of expenses.

The authorized body following the results of consideration of calculations of expenses prepares the conclusion of authorized body on calculation of expenses on public procurements of goods, works, services in the field of informatization in form, according to appendix 2 to this Instruction.

22. In case of need the terminations of operation or transfer of object of informatization on information and communication platform of "the electronic government" in the current financial year, allocation of budgetary funds for this object of informatization for the planned period is not supported.

23. In case of lack of data on objects of informatization of "the electronic government" and electronic copies of technical documentation of objects of informatization of "the electronic government" on the architectural portal, expenses on holding the actions provided for stage of commercial operation of object of informatization of "the electronic government" for the planned period are not supported.

24. The administrator from the date of receipt of the conclusion from authorized body within eight calendar days finishes calculation of expenses in IS GP and submits to authorized body for de novo review in the form of the electronic document.

25. On de novo review of calculation of expenses the authorized body checks calculation of expenses of the administrator regarding elimination of the revealed notes and implementation of offers.

26. De novo review of calculation of expenses, is performed by authorized body within fifteen calendar days.

The authorized body within two calendar days directs the calculations of expenses provided by administrators to the service integrator for conducting examination or returns calculation of expenses to the administrator according to Item 9 of this Instruction.

The service integrator within ten calendar days from the date of receipt of calculations of expenses according to Item 18 of this Instruction carries out their expertize.

The authorized body based on the expert opinion of the service integrator sends to the administrator the conclusion.

27. Excluded

28. Excluded

29. Excluded

30. Excluded

31. Excluded

32. The administrator updates data on calculations of expenses in IS GP after approval of the law on the republican budget for planning period or decisions of maslikhat on the local budget, including in cases of carrying out adjustment or refining of the budget.

Appendix 1

to the Instruction for creation, representation and consideration of calculation of expenses on public procurements of goods, works, services in the field of informatization

The general list of costs for public procurements of goods, works, services in the field of informatization

№	Names of costs for public procurements of goods, works, services in the field of informatization
Current costs, stock acquisition
1.	spare parts for components of information and communication infrastructure
2.	cartridge for the peripheral equipment
3.	toner for the peripheral equipment
Current costs, acquisition of services and works
4.	maintenance of object of informatization of "the electronic government"
5.	integration of objects of informatization of "the electronic government"
6.	system maintenance of object of informatization of "the electronic government"
7.	technical support of the licensed software
8.	technical support of the software
9.	technical support of the equipment
10.	placement of the server hardware in the rented server room
11.	audit of information system
12.	user training
13.	repair of components of information and communication infrastructure
14.	system maintenance of workplaces
15.	system maintenance of the server hardware
16.	hosting of information system and electronic information resource
17.	services of Internet access
18.	telecommunication service
19.	gas station of cartridges
20.	consulting services in the field of informatization
Capital costs. Acquisition of fixed assets
21.	computer equipment
22.	server hardware
23.	storage system of data
24.	system of backup
25.	peripheral equipment
26.	telecommunication equipment
27.	electric equipment and equipment for server rooms
28.	switch
29.	firewall
30.	hardware module of safety
Capital costs. Acquisition of intangible assets
31.	hardware and software
32.	software
33.	licensed software
The capital costs aimed at the development
34.	creation of object of informatization of "the electronic government"
35.	implementation of object of informatization of "the electronic government"
36.	development of object of informatization of "the electronic government"
37.	project management on creation or development of object of informatization of "the electronic government"
38.	testing of object of informatization of "the electronic government" for compliance to requirements of information security
39.	the server hardware provided in the investment project
40.	storage system of data, provided in the investment project
41.	system of backup, provided in the investment project
42.	the software provided in the investment project
43.	the licensed software provided in the investment project

Appendix 1-1

to the Instruction for creation, representation and consideration of calculation of expenses on public procurements of goods, works, services in the field of informatization

The inventory, works, services in the field of informatization

№	Names of costs for public procurements of goods, works, services in the field of informatization	Specifics
1. Current costs, acquisition of services and works
1)	maintenance of object of informatization of "the electronic government"	158
2)	integration of objects of informatization of "the electronic government"	158
3)	technical support of licensed software	158
4)	technical support of the software	158
5)	technical support of the server hardware and storage systems of data	158
6)	placement of the server hardware in the rented server room	158
7)	audit of information system	158
8)	testing of object of informatization of "the electronic government" for compliance to requirements of information security	158
9)	system maintenance of the server hardware and storage systems of data	158
10)	hosting of information system and electronic information resource	158
11)	development of software product of information and communication platform of "the electronic government" (further – platform software product)	158
12)	maintenance of platform software product	158
13)	testing of platform software product for compliance to requirements of information security	158
14)	hosting of platform software product	158
2. Acquisition of fixed assets
1)	server hardware	414
2)	storage system of data	414
3)	system of backup	414
4)	hardware and software	414
3. Acquisition of intangible assets
1)	software	416
2)	licensed software	416
4. The capital costs aimed at the development
1)	creation of object of informatization of "the electronic government"	434
2)	implementation of object of informatization of "the electronic government"	434
3)	development of object of informatization of "the electronic government"	434
4)	project management on creation or development of object of informatization of "the electronic government"	434
5)	the server hardware provided in the investment project	434
6)	storage systems of data and backup, provided in the investment project	434
7)	the software provided in the investment project	434
8)	the licensed software provided in the investment project	434

Appendix 2

to the Instruction for creation, representation and consideration of calculation of expenses on public procurements of goods, works, services in the field of informatization

Form

The conclusion of authorized body on calculation of expenses on public procurements of goods, works, services in the field of informatization

№	Administrator of the budget program	Program	Subprogramme	Specification	Name	Budget request for 1 planned year of thousands of tenges	Supported amount for 1 planned year of thousands of tenges	Budget request for 2 planned year of thousands of tenges	Supported amount for 2 planned year of thousands of tenges	Budget request for 3 planned year of thousands of tenges	Supported amount for 3 planned year of thousands of tenges	Motivated conclusion
1	2	3	4	5	6	7	8	9	10	11	12	13

 

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