RESOLUTION OF THE BOARD OF DIRECTORS OF NATIONAL BANK OF THE REPUBLIC OF BELARUS

of June 26, 2007 No. 198

About approval of the Instruction about procedure for the organization of financial accounting and the reporting in National Bank and banks of the Republic of Belarus

Based on article 26 of the Bank code of the Republic of Belarus the Board of directors of National Bank of the Republic of Belarus DECIDES:

1. Approve the enclosed Instruction about procedure for the organization of financial accounting and the reporting in National Bank and banks of the Republic of Belarus.

2. Recognize to invalid:

the resolution of Board of National Bank of the Republic of Belarus of October 31, 2001 No. 288 "About approval of Rules of the organization of financial accounting and the reporting in banks of the Republic of Belarus" (The national register of legal acts of the Republic of Belarus, 2001, No. 112, 8/7469);

the resolution of the Board of directors of National Bank of the Republic of Belarus of August 19, 2002 No. 285 "About modification of the Rules of the organization of financial accounting and the reporting in banks of the Republic of Belarus approved by the resolution of Board of National Bank of the Republic of Belarus of October 31, 2001 No. 288" (The national register of legal acts of the Republic of Belarus, 2002, No. 101, 8/8517);

the resolution of the Board of directors of National Bank of the Republic of Belarus of December 29, 2005 No. 424 "About modification and amendments in Rules of the organization of financial accounting and the reporting in banks of the Republic of Belarus" (The national register of legal acts of the Republic of Belarus, 2006, No. 26, 8/13830).

3. This resolution becomes effective since January 1, 2008.

 

Approved by the Resolution of the Board of directors of National Bank of the Republic of Belarus of June 26, 2007 No. 198

The instruction about procedure for the organization of financial accounting and the reporting in National Bank and banks of the Republic of Belarus

Chapter 1. General provisions

1. The instruction about procedure for the organization of financial accounting and the reporting in National Bank and banks of the Republic of Belarus (further the Instruction) is developed based on article 26 of the Bank code of the Republic of Belarus.

2. This Instruction establishes the main requirements to procedure for the organization of financial accounting and the reporting in the banks and the non-bank credit and financial organizations of the Republic of Belarus created according to the legislation and also in National Bank of the Republic of Belarus (further - banks).

3. The organization of financial accounting and reporting in banks includes:

organization of operational day;

organization of internal control;

maintaining bookkeeping registers;

organization of work on maintaining personal accounts;

forming and document storage;

creation of the reporting;

forming of accounting policy.

4. For the purposes of this Instruction following terms have the following values:

banking day - part of operational day of bank during which there is customer service and structural divisions of bank (acceptance (registration), control of source accounting documents of clients and bank, their reflection in financial accounting). Time of the beginning and the termination of banking day is established by the order (order) of the head of bank taking into account working hours of payment service providers and is brought to the attention of clients;

intra banking activities - transactions of bank with fixed assets, intangible assets, inventory items, expenses and the income and other transactions performed by bank without orders of clients and which are not connected with money transfer to other persons;

document flow - the movement of source accounting documents and bookkeeping registers connected with registration, registration, check, accounting, control of transactions, and also with their processing and storage;

operational day - activities of bank during the working day which are connected with acceptance, registration, control of source accounting documents of clients and bank, their reflection in financial accounting, completion of information processing and forming of the daily balance;

transaction of bank - action or event (banking and other activities) owing to which there are changes in assets, obligations and equity of bank and which are reflected according to balance sheet accounts, and also action or event which are reflected on off-balance bank accounts;

the executive in charge - the employee of bank, the representative to draw up, sign (the individual signature) and to reflect in financial accounting source accounting documents on certain transactions of bank or to exercise additional (current) control of the specified documents irrespective of in what structural division of bank it works;

wrong records - the records in personal accounts made as a result of improper execution by bank of source accounting documents used in case of registration and making of transactions of bank;

the subsequent control - the internal control exercised after making of transaction of bank and its reflection in financial accounting;

the current control - the internal control exercised during the operational day of bank in the course of execution by the executive in charge of the obligations assigned to it.

The terms "assets", "analytics", "financial accounting", "source accounting document", "bookkeeping register", "synthetic accounting" have the values determined by the Law of the Republic of Belarus of October 18, 1994 "About financial accounting and the reporting" (Vyarkho¸naga Savet's Vedamastsi of Respubliki Belarus, 1994, No. 34, Art. 566; National register of legal acts of the Republic of Belarus, 2001, No. 63, 2/785).

The term "internal control" matters, determined by the Instruction about the organization of internal control in banks and the non-bank credit and financial organizations approved by the resolution of Board of National Bank of the Republic of Belarus of September 28, 2006 No. 139 (The national register of legal acts of the Republic of Belarus, 2006, No. 179, 8/15165).

5. The organization of financial accounting and reporting in bank in the working days and on the weekend announced by bank or established by the legislation in the working days is performed according to the procedure, established by this Instruction and the legislation.

6. Conducting financial accounting and the reporting in bank is performed using program technical means which shall provide chronological and complete reflection of all transactions in registers of analytical and synthetic accounting according to requirements of the legislation.

7. Under the organization of financial accounting and forming of the reporting the bank uses source accounting documents, bookkeeping registers, books (book) of registration of the opened and closed personal accounts, the reporting forms established by this Instruction, constituted on paper information or in electronic form. In case of creation their bank in electronic form needs to provide:

information security;

preserving archive according to this information during the term established by the legislation for its storage;

possibility of receipt of properly verified copies;

confirmation of their authenticity by use of the digital signature or other means confirming reliability and integrity of information containing in them.

8. The bank determines system of the organization of financial accounting and the reporting depending on the structure, amounts and types of the operations performed by it, development of information technologies and other factors in local regulatory legal acts taking into account requirements of the legislation and this Instruction.

Chapter 2. General provisions of the organization of financial accounting and reporting

9. The organization of financial accounting and reporting in bank is under construction on general approaches, are basic of which:

conducting financial accounting from the moment of creation of bank before its reorganization or liquidation according to the procedure, established by the legislation;

state regulation of financial accounting and reporting;

strict documentary registration and reflection in financial accounting of each made transaction by method of double record on balance sheet accounts (the debit, the credit) and method of unilateral record on off-balance accounts (receipt, expense);

accounting of assets, obligations and transactions in Belarusian rubles;

systematization, group of the acquired information for creation of the reporting;

ensuring comparability of data of analytics with data of synthetic accounting for the purpose of forming of complete and operational information, the timely prevention of the negative phenomena, control of indicators of activities of bank and its resulting effects;

inventory count of assets and liabilities of bank for the purpose of ensuring accuracy of the data of financial accounting;

publication of the reporting;

independent check and confirmation of the financial reporting by auditing organizations (the auditor - the individual entrepreneur).

10. The assets which are in property (economic maintaining, operational management) of bank are considered separately from the bank of assets of other legal entities and property of physical persons which is on financial accounting.

11. The costs of bank connected with the capital and financial investments are considered separately from other costs of bank.

Chapter 3. Main requirements to the organization of operational day of bank

12. The main components of the organization of operational day in bank are:

ensuring single approach to terms of reflection of the transactions made during the operational day in bookkeeping registers;

acceptance (registration), control of source accounting documents when implementing transactions and their reflection in financial accounting;

distribution of obligations and powers between executives in charge on acceptance (registration), control of source accounting documents when implementing transactions and to their reflection in financial accounting, to forming of the reporting;

observance of the document flow established by bank taking into account requirements of regulatory legal acts of National Bank of the Republic of Belarus (further - National Bank), accounting policy of bank for the purpose of decrease in operational risk.

13. Operational day of bank consists of banking day and time of completion of information processing with obligatory forming of the daily balance no later than the beginning of the next operational day. Time of the beginning and completion of operational day is determined by the order (order) of the head of bank within calendar day, except the public holidays and holidays established and announced non-working according to the legislation.

14. Powers and responsibility of executives in charge are determined by bank independently.

The right to signing of source accounting documents based on which records on accounts of financial accounting are performed is provided to executives in charge. The list of persons having right to sign of source accounting documents shall be approved with the chief accountant and is approved by the head of bank.

Lists of persons having right to sign of source accounting documents based on which records on accounts of financial accounting are performed and also the samples of their signatures with indication of nature of the signature (individual, control) which are drawn up according to local regulatory legal acts of bank, both specimen signatures and impress of a seal provided by clients, provide the executives in charge checking documents on transactions of bank and clients, and also performing their financial accounting.

15. In case of registration of banking activities the forms of source accounting documents provided by regulatory legal acts of National Bank on their carrying out are used. In case of registration of transactions on other types of activity the standard document forms approved by the Ministry of Finance of the Republic of Belarus and also the document forms approved by the republican state bodies subordinated to Council of Ministers of the Republic of Belarus and performing methodological management of financial accounting and the reporting of the organizations of the corresponding industries of economy are applied.

16. The bank can independently develop and approve forms of source accounting documents taking into account requirements of the legislation for availability in them obligatory details in cases:

lack of the standard forms (forms) or lack of information containing in them approved according to the legislation;

registrations of the same intra banking activities affecting the debit of one account and the credit of several accounts or the debit of several accounts and the credit of one account, and the same transactions on one off-balance account in the form of the summary memorial order and the summary off-balance order respectively.

17. Source accounting documents based on which records on accounts of financial accounting are performed shall contain numbers of corresponding accounts on the debit and the credit, transaction amount, the purpose of payment containing necessary information on transaction nature, activity date, the signature of the executive in charge, the signature of the controller (if transaction is subject to additional control).

18. Source accounting documents approved by National Bank based on which records on accounts of financial accounting are performed are subdivided on:

settlement documents;

cash documents;

memorial orders;

off-balance orders.

Settlement documents make registration of non-cash transactions of bank and its clients according to regulatory legal acts of National Bank.

Cash documents are used in case of registration of the transactions provided by regulatory legal acts of National Bank on cash work.

Memorial orders are applied to making and reflection in financial accounting of intra banking activities and transactions of bank and clients on non-cash money transfer according to regulatory legal acts of National Bank.

Off-balance orders (receipt or account) draw up transactions on off-balance accounts.

Source accounting documents arrive in bank from clients, other banks, and also are constituted in banks and contain the necessary information on nature of transactions allowing to check their legality and to exercise internal control.

19. All transactions according to the settlement and (or) cash documents of clients which arrived during banking day are reflected in financial accounting in the same operational day. The settlement and (or) cash documents which arrived in bank after banking day are reflected in financial accounting no later than the next operational day.

The transactions performed on the weekend announced by bank or established by the legislation in the working days are reflected in the financial accounting according to the procedure determined for the working days.

The transactions performed in the regular day off are reflected in financial accounting in the first working day following it.

Other completion date of documents can be stipulated by the legislation or the corresponding bank account agreement.

20. Payment of all settlement and (or) cash documents from the current (settlement) accounts is made at the expense of means on these accounts for the beginning of operational day (except for overdraft crediting) with observance of the payment priority established by the legislation. The procedure for use of the money which arrived on the current (settlement) accounts during the operational day is determined by bank and the client in the agreement of the current (settlement) bank account taking into account requirements of the legislation.

21. Correction of wrong records is made in the presence of supporting documents on those accounts on which wrong records, the return posting or by reflection of the amounts on the corresponding accounts of financial accounting proceeding from economic essence of the performed operation are made. Correction of incorrectly carried out amount can be made as by carrying out the return posting on full amount and implementation of the correct accounting entry, and by correction regarding the wrong amount.

Correction of wrong records as a result of technical mistake is performed according to regulatory legal acts of National Bank.

22. The organization of work during the operational day requires establishment in bank of procedure for passing of documents on all stages of processing. For this purpose the schedule of document flow shall be provided by accounting policy of bank.

Chapter 4. Organization of internal control

23. Under the organization of work during the operational day the bank shall exercise internal (current and subsequent) the control provided by the local regulatory legal acts developed according to requirements of the legislation and this Instruction.

Internal control is exercised during the opening of accounts, acceptance of source accounting documents to execution, and also on all processing stages of accounting information, making of transactions and their reflections in financial accounting.

Internal control shall be directed on:

ensuring safety of money and values;

observance by clients of requirements for execution of source accounting documents;

timely execution of payment instructions of clients on money transfer;

transfer and transfer of money in strict accordance with the details specified in the payment instructions accepted to execution.

24. For ensuring proper current control the bank independently in local regulatory legal acts determines the list of transactions of bank which are subject to mandatory additional control, and also executives in charge who are granted the right to perform control functions, and procedure for its implementation. On the transactions of bank requiring additional control their individual making by one executive in charge is not allowed.

Source accounting documents on the transactions of bank which are subject to additional control based on which records on accounts of financial accounting are performed shall have the control signature of person authorized on that.

25. Obligatory and integral part of internal control is the subsequent control of correctness of accounting and registration by proper documents of committed transactions. The subsequent control shall be directed to opening of the reasons of the transactions established violations of procedure for making and conducting financial accounting and to taking measures to remedial action.

Chapter 5. Bookkeeping registers

26. Information which contains in source accounting documents is systematized in bookkeeping registers which are subdivided into registers of analytics and registers of synthetic accounting.

27. The main register of analytics according to balance and off-balance sheet accounts is the personal account. The form of personal account is developed and affirms bank independently as local regulatory legal acts taking into account requirements of this Instruction. Records in personal account are performed based on source accounting documents processed according to requirements of the legislation.

The personal account shall contain the following obligatory details:

number of personal account;

date of making of the last transaction;

date of making of current transaction;

document number based on which record in personal account is performed;

number of the account correspondent (except personal accounts on off-balance accounts);

code of corresponding bank (except personal accounts on off-balance accounts);

currency code;

payment code in the budget (on transactions with republican or local budgets);

transaction amount;

results of turnovers on the debit and the credit (on receipt and expense on off-balance accounts);

amount of opening balance;

amount of closing balance.

The personal account in foreign currency shall contain information on foreign currency and equivalent in Belarusian rubles on the following details of personal account: transaction amount, results of turnovers on the debit and the credit (on receipt and expense on off-balance accounts), the amount of opening balance, the amount of closing balance.

The personal account may contain additional details.

28. In confirmation of the transactions executed in day to the client the statement from personal account is issued or goes.

The statement from personal account shall contain the obligatory details provided in Item 27 of this Instruction.

The procedure and frequency of issue (direction) to the client of the statement from personal account and appendices to it, form of their provision (on paper information or in electronic form), availability of additional details in personal account and in the statement from personal account, procedure for the certificate bank of authenticity of the statement from personal account, procedure for issue of the duplicate of the statement from personal account in case of its loss by the client are established in the relevant contract between bank and the client. As appendices to the statement from personal account serve documents based on which records in personal account of the client, and other documents are made.

29. The account holder shall within 10 calendar days after receipt of statements in writing report to bank about the amounts which are mistakenly written down on credit or the debit of the account. In case of not receipt from the client in the specified time of objections committed transactions and balance on the account are considered as confirmed.

For the purpose of confirmation by clients (except for physical persons) remaining balance of personal accounts for the beginning of new year the bank issues them statements from all operating personal accounts in which transactions with the client, for the last working day of accounting year are reflected. The procedure for confirmation of remaining balance on personal accounts is established in the relevant contract between bank and the client.

30. In case of need the bank can provide maintaining the national teams of personal accounts with reflection on the personal account opened on balance, the total amount of means according to accounts of transactions with physical persons, fixed assets, intangible assets, inventory items, receivables and payables on economic activity, means in calculations for transactions with banks, means in calculations for transactions with clients. At the same time conducting separate analytics of transactions on each client (object of accounting) with provision shall be provided to the client of necessary information on the performed operations in the form of the statement and appendices to it. Under the organization of work with combined personal accounts equality of the amount considered on combined personal account and the total value of the private amounts of analytics shall be also provided. The bank performs check of compliance of the above-named amounts according to Item 36 of this Instruction.

31. The main registers of synthetic accounting are:

daily balance;

cash journal;

turnover sheet;

checking sheet.

Registers of synthetic accounting shall contain the name, the period of registration of transactions, surnames and initials, signatures of persons responsible for their maintaining and creation.

32. The daily balance is created according to balance sheet accounts IV of procedure and off-balance accounts V of procedure.

In the daily balance turnovers on the debit and the credit, closing balances on asset and liability according to each balance sheet account IV of procedure with intermediate results according to balance sheet accounts III and II of procedures are reflected. In balance results on each class of balance and in general on bank are removed. On off-balance accounts turnovers on receipt and expense and closing balances are reflected.

The daily balance is checked and signed by the head, the chief accountant or persons, them representatives. Availability of the daily balance for the previous operational day is the compulsory provision of the beginning of new operational day.

Correctness of creation of the daily balance is controlled by equality of debit and credit turnovers and results of remaining balance on asset and liability, and correctness of result of remaining balance on off-balance schetamsootvetstviye to its result on remaining balance for the previous operational day plus the amount of turnovers on receipt minus the amount of turnovers on expense for this operational day.

33. The cash journal is constituted on receipt and expense of cash desk based on receipt and issue cash documents and contains records of transactions in which numbers of personal accounts of clients, reporting code, document number, private transaction amounts and results according to the magazine which then are verified with data on receipt and expense of cash desk are specified.

34. The turnover sheet according to balance sheet accounts includes opening balances at the beginning of the period, the turnovers which are saved up for the corresponding period, and closing balances at the end of the period. The turnover sheet according to balance sheet accounts is constituted by accounts IV of procedure with intermediate results on accounts III and the II procedures. The turnover sheet on off-balance accounts includes information on opening balances at the beginning of the period, cumulative turnovers on receipt and expense for the corresponding period and closing balances at the end of the period.

The turnover sheet is intended for accumulating of debit and credit turnovers for certain period. Frequency of creation of the turnover sheet is determined by bank independently in local regulatory legal acts. The turnover sheet is checked and signed by the head and the chief accountant or persons, them representatives.

35. The checking sheet is constituted monthly and contains information on remaining balance of all personal accounts opened on balance of bank. In the checking sheet intermediate results of remaining balance according to balance sheet accounts IV, III, II of procedures, on each class of balance and in general on asset and liability are removed. Results according to balance sheet accounts IV, III, II of procedures, on each class of balance and in general on asset and liability of the checking sheet are verified with the corresponding results according to balance sheet accounts of the daily balance. The result of reconciliation makes sure the signature of the chief accountant or person, it the representative.

36. When maintaining registers of analytical and synthetic accounting, and also on condition of conducting analytics on combined personal accounts according to Item 30 of this Instruction equality of the amounts reflected on accounts of analytics, and the amounts reflected on accounts of synthetic accounting and also equality of the amount considered on combined personal account and the total value of the private amounts created on each client (object of accounting) shall be provided.

For check of the conditions provided by part one of this Item, the bank uses forms which structure affirms it independently as local regulatory legal acts. The bank establishes frequency of this check independently, at the same time it is necessary to provide obligation of its carrying out on the first day of every month. In case of detection of discrepancies the reasons of discrepancies become clear and measures for their elimination are applied.

Chapter 6. Organization of work on maintaining personal accounts

37. All personal accounts opened by bank are registered in books of registration of the opened and closed personal accounts.

Requirements imposed to numbering of accounts of analytics are determined by regulatory legal acts of National Bank.

38. The bank (front) accounts of physical and (or) legal entities opened by bank according to the legislation, individual entrepreneurs are registered in the book of registration of the opened and closed bank accounts. In this book, the special accounts, personal accounts intended for the cash accounting of the physical and (or) legal entities, individual entrepreneurs involved in deposits (deposits), the depersonalized metal accounts and personal accounts intended for accounting of the attracted precious metals and (or) gemstones in deposits (deposits) are also subject to registration of sub-account.

The book of registration of the opened and closed bank accounts shall contain the following details:

full name of the account holder;

bank code;

date and basis of opening of personal account;

name of monetary unit (currency code);

number of personal account;

date and basis of closing of personal account;

the field for notes.

At the discretion of bank other details necessary for bank can be in addition provided in the book of registration of the opened and closed bank accounts.

Numbers of the closed personal accounts specified in this Item can be appropriated to newly opened personal accounts after three years after closing date.

39. Other personal accounts, including personal accounts opened by bank on intra banking activities, are registered in the book of registration of the opened and closed other accounts. This book shall contain the following obligatory details:

date of opening of personal account;

name of personal account;

number of personal account;

closing date of personal account.

40. The bank has the right to perform maintaining one book of registration of the opened and closed personal accounts in which opening and closing of all personal accounts will be registered.

41. The book of registration of the opened and closed personal accounts on paper shall be numbered, strung together, ratified the head and the chief accountant of bank or signatures of persons authorized by them and also impress of a seal of bank.

Banks have the right to keep these books in electronic form. At the same time the bank shall ensure their safety by creation of backup copies.

In case of transition to maintaining books of registration of the opened and closed personal accounts in electronic form all information from books on paper on the existing accounts is transferred to the electronic database, and books are on paper transferred to division of bank or to the employee of bank, the representative on document storage.

Books of registration of the opened and closed personal accounts are stored during term, stipulated by the legislation.

42. Fixing of personal accounts to structural divisions of bank and certain executives in charge, and also their subsequent redistribution is made according to the procedure, established in local regulatory legal acts of bank. At the same time with the chief accountant or person authorized by it control of powers of executives in charge on making of transactions on the fixed personal accounts shall be provided.

Chapter 7. Forming and document storage

43. The bank shall provide forming of source accounting documents based on which accounting entries, for each working day no later than the next working day are made.

44. Forming of cash documents is performed in terms and according to the procedure, established by regulatory legal acts of National Bank on the organization of cash work in banks.

45. Source accounting documents for each working day shall be verified with data of the daily balance. In case of identification of discrepancies the reconciliation of documents and turnovers according to each balance and off-balance sheet account is performed. Source accounting documents created, stitched and verified with the daily balance are transferred for storage.

The procedure for forming, reconciliation and storage of source accounting documents determines bank independently in local regulatory legal acts taking into account the legislation.

46. Source accounting documents, bookkeeping registers, books (book) of registration of the opened and closed personal accounts, the reporting are stored during the terms established by the legislation.

Chapter 8. Reporting

47. The bank creates the reporting with compliance with law. At the same time completeness of reflection for the accounting period of all transactions of bank and results of inventory count of assets and liabilities shall be provided.

48. The reporting shall be constituted based on data synthetic and analytics, to be confirmed by source accounting and other documents and to contain indicators of financial activities of bank. The reporting shall be signed by the head and the chief accountant of bank if other is not established by the legislation.

49. The bank constitutes the individual and consolidated financial reportings. The individual financial reporting characterizes financial condition and results of activities of certain business entity - bank. The consolidated financial statements are constituted by bank taking into account its affiliated, dependent and jointly controlled legal entities.

The individual and consolidated financial reportings on frequency of their creation are subdivided on annual and intermediate. The annual financial reporting is constituted for accounting year. The interim financial statements are constituted for the period well than complete accounting year. The structure, structure, procedure and terms of submission of the specified reporting are determined by regulatory legal act of National Bank.

50. The bank represents the reporting to National Bank, to state bodies in the cases and procedure established by the legislation and to other interested users.

51. The procedure for accumulating and systematization of accounting data by the economic indicators used for creation of other types of the reporting (including tax, statistical, operational, managerial), is determined by bank independently in local regulatory legal acts.

Chapter 9. Accounting policy of bank

52. Conducting financial accounting and the reporting in bank is performed according to the accounting policy created and approved by bank independently taking into account requirements of the legislation and this Instruction.

53. The fundamentals of accounting policies of bank are made by the principles of conducting financial accounting and the reporting established by the legislation.

54. Shall be provided in accounting policy of bank:

principles of recognition of assets, obligations, income, expenses;

methods and evaluation methods of assets and liabilities (for example, precious metals; the securities acquired and issued by bank; credits; fixed assets; intangible assets; assets and liabilities in foreign currency);

application of accrual basis of the income and expenses;

procedure for creation and use of reserves;

the bookkeeping registers applied by bank;

the forms of source accounting documents developed and approved by bank independently;

rules of document flow on the transactions made by bank;

procedure for carrying out inventory count and recognition in accounting of its results;

procedure of payments between branches (departments) and structural divisions of bank, its branches (departments);

other questions necessary for the organization of financial accounting and reporting.

55. Changes in accounting policy are recognized, estimated, reflected in financial accounting and reveal in the financial reporting according to requirements of the legislation.

Disclaimer! This text was translated by AI translator and is not a valid juridical document. No warranty. No claim. More info