of November 27, 2006 No. 322
About approval of the Instruction on the organization of cash work in National Bank of the Republic of Belarus
Based on article 30 of the Bank code of the Republic of Belarus the Board of directors of National Bank of the Republic of Belarus DECIDES:
1. Approve the enclosed Instruction on the organization of cash work in National Bank of the Republic of Belarus.
2. Permit main (specialized) to managements of National Bank of the Republic of Belarus on areas and their departments in the cities, to the central storage of National Bank of the Republic of Belarus, central office of National Bank of the Republic of Belarus (further - structural divisions of National Bank) to apply in practical work before complete use the documents made in forms according to appendices to the Instruction on the organization of cash work in National Bank of the Republic of Belarus approved by the resolution of the Board of directors of National Bank of the Republic of Belarus of February 28, 2002 No. 67 (The national register of legal acts of the Republic of Belarus, 2002, No. 40, 8/7893).
3. Recognize invalid:
the resolution of the Board of directors of National Bank of the Republic of Belarus of February 28, 2002 No. 67 "About approval of the Instruction on the organization of cash work in National Bank of the Republic of Belarus" (The national register of legal acts of the Republic of Belarus, 2002, No. 40, 8/7893);
the resolution of the Board of directors of National Bank of the Republic of Belarus of August 28, 2002 No. 292 "About modification and amendments in the Instruction on the organization of cash work in National Bank of the Republic of Belarus approved by the resolution of the Board of directors of National Bank of the Republic of Belarus of February 28, 2002 No. 67" (The national register of legal acts of the Republic of Belarus, 2002, No. 103, 8/8532);
the resolution of the Board of directors of National Bank of the Republic of Belarus of June 24, 2003 No. 199 "About modification and amendments in the Instruction on the organization of cash work in National Bank of the Republic of Belarus approved by the resolution of the Board of directors of National Bank of the Republic of Belarus of February 28, 2002 No. 67" (The national register of legal acts of the Republic of Belarus, 2003, No. 77, 8/9736);
the resolution of the Board of directors of National Bank of the Republic of Belarus of November 18, 2003 No. 336 "About modification and amendments in the Instruction on the organization of cash work in National Bank of the Republic of Belarus" (The national register of legal acts of the Republic of Belarus, 2003, No. 135, 8/10268);
the resolution of the Board of directors of National Bank of the Republic of Belarus of February 2, 2005 No. 21 "About modification and amendments in the Instruction on the organization of cash work in National Bank of the Republic of Belarus" (The national register of legal acts of the Republic of Belarus, 2005, No. 27, 8/12140).
4. To structural divisions of National Bank till April 1, 2007 to accept from cash workers, employees of service of collection and persons involved in carrying out audits of values and checks, offsettings on knowledge of requirements of the Instruction approved by this resolution.
5. This resolution becomes effective since May 1, 2007, except for Item 4, which becomes effective after official publication of this resolution.
Chairman of the board P. P. Prokopovich
Approved by the Resolution of the Board of directors of National Bank of the Republic of Belarus of November 27, 2006 No. 322
1. The instruction on the organization of cash work in National Bank of the Republic of Belarus (further - the Instruction) is developed based on article 30 of the Bank code of the Republic of Belarus.
This Instruction establishes rules of work with cash liquidity, determinations of signs of solvency of cash, collections and transportations of cash and other values for cash workers and employees of services of collection main (specialized) managements National Bank of the Republic of Belarus on areas and their departments in the cities, the central storage of National Bank of the Republic of Belarus, central office of National Bank of the Republic of Belarus (further - structural divisions of National Bank).
2. In relation to this Instruction terms and determinations are used in the following values:
values - the cash, securities, important documents, forms of the strict reporting, valuable objects which are stored in structural division of National Bank for which safety the structural division of National Bank bears responsibility;
cash - the cost signs acting in the address in the form of banknotes and coins;
cash Belarusian rubles - the Belarusian rubles in the form of banknotes and coins which are in circulation and being legal means of payment in the Republic of Belarus, and also withdrawn or withdrawn from circulation, but subject to exchange;
cash foreign currency - the cash in the form of banknotes which is in circulation and being legal means of payment in the corresponding foreign state or group of the states, and also withdrawn or withdrawn from circulation, but subject to exchange;
currency values - cash foreign currency, payment and other documents in foreign currency;
storage of values - specially equipped room (storage room) or the separate safe intended for storage of values and which are handed over in time off under centralized protection.
3. Under the organization of cash customer service structural divisions of National Bank shall provide:
compliance with law of the Republic of Belarus;
safety of the values which are in structural divisions of National Bank;
timely, correct and complete receipt and transfer into the corresponding customer accounts of structural divisions of National Bank of the cash which arrived in cash desks of structural divisions of National Bank;
control of quality of the cash which is in circulation (sorting, conducting examination according to determination of authenticity and solvency of banknotes, acceptance and exchange of banknotes);
control of compliance of structure by the denomination of cash which is in circulation, to requirements of cash money turnover;
rational cash turnover and cost reduction on its implementation.
4. For implementation of cash customer service, and also making of transactions with cash and other values structural divisions of National Bank create at themselves cash nodes.
The device and the equipment of cash nodes shall conform to technical requirements on building designing of banks and provide normal conditions for work of personnel and customer service, and also safety of values, documents and safety of workers.
The storage room shall be the most strengthened room of cash node. Storage rooms shall be placed in the buildings belonging to National Bank of the Republic of Belarus (further - National Bank).
The following equipment shall take workplace of the cashier: specially equipped cash desk with the boxes having individual secrets of locks, chair rotary, the calculating and cash machine (in necessary cases the monetoschetny machine), means for transportation of values (the cart of the closed type), individual means of storage of values (casket, metal case, the safe, the cart of the closed type with the lock), the calculator with the writing device, the computer, devices for determination of authenticity of cash, means for packaging of banknotes and coins. Specially equipped cash desk established in cash desk of recalculation in addition shall be equipped with the partitions separating one workplace another.
Depending on the transactions which are carried out by the cashier its workplace can be equipped with additional technical means.
All transactions made in cash node shall be carried out with the maximum use of the automation equipment and mechanization of cash work.
5. For complex customer service and processing of cash structural divisions of National Bank create at themselves turnover, receipt, account, prikhodo-account, evening cash desks, cash desk of recalculation and others.
Receiving and delivery of cash in prikhodo-account cash desks are performed according to the procedure, established for receipt and account cash desks.
Structural divisions of National Bank can establish the ATMs, terminals functioning in the automatic mode and intended for acceptance of cash revenue (further - the automatic safe), or other terminals performing acceptance cash disbursement of money. Transactions with cash when using ATMs and automatic safes are performed according to requirements of regulatory legal acts of National Bank.
Feasibility of opening of these or those cash desks, their number, number of cash workers, and also installation of ATMs and automatic safes is determined by the head of the structural unit of National Bank. The order by structural division of National Bank determines working hours of cash desks (the established duration of the working day, frequency and duration of technical and lunch breaks) and the list of the transactions made in them.
6. At cash desks of structural divisions of National Bank for public inspection are located the list of signs of solvency of banknotes of National Bank of the Republic of Belarus according to appendix 1 to this Instruction, the list of general signs of solvency of banknotes in foreign currency according to appendix 2 to this Instruction, and also the announcement that the statement for shortage, identification of the not payment banknotes and banknotes having strong indications of counterfeit, or banknotes which authenticity raises doubts (further - doubtful banknotes) is not subject to satisfaction if cash was not counted by the client in the presence of the structural division of National Bank authorized for this representative.
7. For registration of transactions with cash and other values structural divisions of National Bank use in practical work of blank form of cash documents, provided in appendices to this Instruction.
Transfer of cash documents through clients is forbidden.
Cashiers of receipt, account, prikhodo-account cash desks shall be provided with the list of persons having right to sign of source accounting documents, settlement (cash) documents to accounting, financial, operational records and the right to impose the resolution on documents (further - the list of persons with indication of samples of their signatures).
Filling with cash workers of references and other documents whose forms are provided in appendices to this Instruction about the performed operations in day can be performed using the computer equipment.
8. Employment of cash workers and employees of service of collection is made according to the legislation of the Republic of Belarus on representation of chiefs of the relevant divisions based on the order of the head of the structural unit of National Bank.
From the moment of acceptance for work with cash workers and employees of service of collection agreements on complete individual financial responsibility according to the legislation of the Republic of Belarus are signed.
Again accepted cash workers are allowed to independent work with values only after acceptance of offsetting from them on knowledge of requirements of this Instruction and other regulatory legal acts of National Bank no later than two weeks from the date of their acceptance for work.
Only specially prepared cash workers who passed tests on knowledge of requirements of this Instruction and other regulatory legal acts of National Bank of work with cash foreign currency are allowed to work with cash foreign currency.
Again accepted employees of service of collection are allowed to independent work with values only after obtaining from territorial authorities of internal affairs of permission to the right of storage and carrying weapon and acceptance of offsetting from them on knowledge of requirements of this Instruction, and also other regulatory legal acts of National Bank and Ministry of Internal Affairs of the Republic of Belarus relating to their job responsibilities. In case of execution of job responsibilities employees of service of collection shall be in uniform.
Joint operation of the cash workers and employees of service of collection consisting among themselves in close relationship or property (parents, spouses, brothers, sisters, sons, daughters, brothers, sisters, parents and children of spouses) is forbidden if their work is connected with direct subordination or submission to control to one another.
In need of temporary replacement for certain cash workers or rendering the help in work on the order of the head of the structural unit of National Bank to them making of transactions with values can be assigned to other in advance prepared worker with whom the agreement on complete individual financial responsibility is signed.
The admission to work of the worker who is temporarily allowed to making of transactions with values shall be performed according to requirements of this Item.
9. The head of the structural unit of National Bank the written order determines persons (at least two), values, responsible for safety, to whom the obligations connected with storage and making of transactions with the cash and other values which are in storage rooms of structural division of National Bank are assigned.
In case of appointment of two persons responsible for safety of values, the manager of the storage room of values and the employee of the structural division performing financial accounting (further - the accounting worker) shall be them.
In case of appointment of three persons responsible for safety of values, two cash workers (managers of the storage room of values) and the accounting worker can be them.
Depending on work amounts in the presence of two and more storage rooms appointment of two pairs (the manager of the storage room of values and the accounting worker) of the faces responsible for safety of values is allowed.
From persons responsible for safety of values, offsettings on knowledge of requirements of this Instruction and other regulatory legal acts of National Bank are accepted and agreements on complete individual or collective financial responsibility according to the legislation of the Republic of Belarus are signed.
10. For making of transactions with cash and other values of person, responsible for safety of values, are provided with keys from storage rooms, metal seals (the one-time sealing-up materials); cash workers and employees of service of collection - keys from individual means of storage of values, metal and rubber (polymeric) seals (the one-time sealing-up materials), ice creams, numerators and cliche.
The metal seals used for sealing of storages shall have details according to regulatory legal act of National Bank on production, accounting, storage and use of seals, stamps and forms, ice creams - the identification code of structural division of National Bank accepted in the corresponding settlement system (further - identification code), and its sequence number, the one-time sealing-up materialyidentifikatsionny numbers, and cliches used for packaging of cash - abbreviation of National Bank and sequence number of vacuum installation or identification code and personal code of the cashier.
All seals (the one-time sealing-up materials), stamps, ice creams, keys from storages, the numerators and cliches intended for issue to cash workers and employees of service of collection are registered in the separate magazine according to requirements of regulatory legal act of National Bank for production, accounting, storage and use of seals, stamps and forms. The last leaf of the magazine shall be signed by the head of the structural unit of National Bank or person authorized by it and is sealed official structural division of National Bank (further - official stamp). The magazine is kept by the employee of structural division of National Bank appointed by the order (order) of the head of the structural unit of National Bank (the deputy manager directing activities of cash division, further - the deputy manager) person responsible for their registration, issue and storage. This worker shall be exempted from making of transactions with values.
Issue (return) of seals (the one-time sealing-up materials), stamps, ice creams, keys from storages, numerators and cliche is made on receipt in the magazine.
Persons responsible for safety of values, cashiers and employees of service of collection shall provide the proper storage of seals (the one-time sealing-up materials), ice creams, keys from storages, stamps, numerators and cliche excluding any possibility of their use by other persons (keys from storages shall not be taken out for limits of structural division of National Bank).
The general ice creams and seals used in exchange points are assigned to the head of the structural unit directing to their activities are stored in exchange points, and in case of change of the cashier in exchange point are reflected under list in the book of accounting of property of exchange point.
When using separate safes by different employees of structural division of National Bank the procedure for transfer of keys between them is established by the written order of the head of the structural unit of National Bank.
Not used in work and defective seals, stamps, keys, ice creams, numerators and cliche, and also one-time sealing-up materials are stored in the safe (metal case) at person responsible for their registration, issue and storage.
11. All storages shall be numbered by putting down in them sequence numbers and have twirls.
Twirls from all storages, including from ATMs and automatic safes, with the detailed inventory are located in the packaging excluding any possibility of unauthorized access to twirls and are sealed by seals of persons responsible for safety of values. In the inventory are put down: the name of structural division of National Bank, date, quantity and numbers of the twirls enclosed in packaging, signatures of persons responsible for safety of values.
Packaging with twirls in case of the cover letter signed by the head (deputy manager) of structural division of National Bank and persons responsible for safety of values, and certified by official stamp is checked in the nearest structural division of National Bank (bank of the Republic of Belarus) about what the receipt of form 0402370003 according to appendix 3 to this Instruction is issued to the structural division of National Bank which checked it. The receipt of form 0402370003 is the form of the strict reporting, its production, registration, use and destruction are performed according to the legislation of the Republic of Belarus.
In the cover letter to the checked twirls it shall be specified that their return issue is allowed in the presence of the written requirement certified by official stamp signed by the head of the structural unit of National Bank (deputy manager) and persons responsible for safety of values and also the receipt of form 0402370003.
The receipt of form 0402370003 of delivery of twirls on storage together with copies of the inventory and the cover letter is stored in the safe of the head of the structural unit of National Bank (deputy manager) and 1 ruble is considered on the corresponding off-balance account in conditional assessment.
The packaging with twirls accepted on storage is located to the storage room and 1 ruble is considered on the corresponding off-balance account in conditional assessment.
Withdrawal of twirls from storage locations is made in cases of breakdown or loss of the first copy of key, in case of the audits connected with change of persons responsible for safety of values and also in case of the audits which are carried out by National Bank.
The structural division of National Bank which checked twirls constitutes the written requirement for their return obtaining from storage locations to which the receipt of form 0402370003 is attached. The instructions of the head of the structural unit of National Bank (deputy manager) according to which the receipt of form 0402370003 of delivery of twirls on storage is subject to write-off from the corresponding account is written on copies of the written requirement about withdrawal of twirls from places of their storage.
The structural division of National Bank which accepted twirls on storage issues them according to the written requirement of structural division of National Bank (bank of the Republic of Belarus) which checked twirls with the receipt of form 0402370003 attached to it based on the payment off-balance order which is included in the package of the off-balance order of form 0402540105, according to appendix 4 to this Instruction.
12. Heads of structural divisions of National Bank bear the personal responsibility for complete safety of all values, the organization of cash work, collection and transportation of cash and other values.
13. Along with heads of structural divisions of National Bank responsibility for proper storage and complete safety of all values which are in structural divisions of National Bank execution of regulatory legal acts of National Bank are born by deputy managers, and also persons responsible for safety of values. Besides, responsibility for the correct organization of cash work, for timely collection and transportation of cash and other values and ensuring safety of values at the same time is assigned to chiefs of the relevant divisions of structural divisions of National Bank (persons, them replacing).
14. The head of the structural unit of National Bank (deputy manager) and chiefs of the relevant divisions shall:
organize proper storage and ensure complete safety of the values which are in structural division of National Bank;
create the necessary working conditions of cash workers and employees of service of collection providing accurate accomplishment of statutory rules of work with values;
hold necessary events for the correct arrangement, preparation and advanced training of cash workers and employees of service of collection, to timely bring the arriving regulatory legal acts of National Bank relating to their job responsibilities to their attention;
carry out work on implementation of means of mechanization, computerization and automation of the processes of cash work providing performance improvement of work of cash workers;
make office investigations in case of establishment of the cases connected with violation of the law (plunder, assignment, waste and another), or cases of shortage, excess (further - the miscalculation), taking the measures directed to recovery of the broken regulations of the legislation of the Republic of Belarus, and also collection from the identified perpetrators of the material damage caused as a result of the illegal or other actions made by them. If necessary the head of the structural unit of National Bank shall report immediately about the miscalculation in territorial authorities of internal affairs and before adoption of the relevant decision to discharge of work with values of the employee of structural division of National Bank in whom the miscalculation is found by them. In case of detection of the miscalculation in packs with cash the statement of shortage (excess) of cash in packs (packagings) of form 0402030123 is drawn up (further - the act of form 0402030123) according to appendix 5 to this Instruction according to requirements of Item 227 of this Instruction, and in other cases - the act of any form. The special message on the miscalculation behind signatures of the head and chief accountant of structural division of National Bank is attached to the act sent addressed to the Chairman of the board of National Bank. In the message are specified: place, date and nature of incident; date of its detection, the amount of the caused damage, position, surname, name and middle name of person which allowed the miscalculation, time of its work in structural division of National Bank is applied his personal explanation; the measures taken on investigation of the reasons of the incident and compensation of the caused damage according to the legislation of the Republic of Belarus;
provide timely remedial action, opened by audits (checks), and accomplishment of written instructions of the checking persons.
15. Agreements on complete individual or collective financial responsibility according to the legislation of the Republic of Belarus are signed with each worker making transactions with cash and other values.
Cashiers bear full financial responsibility according to the legislation of the Republic of Belarus for shortage of cash and other values in the packs created by them, roots or other packaging with their cliche (seals) and codes (personalized stamps and signatures), for the found not payment and doubtful banknotes among the cash sorted and packed by them, and also other shortcomings of work which caused damage to structural division of National Bank.
Collectors bear full financial responsibility according to the legislation of the Republic of Belarus for safety of the values accepted by them for delivery to destination.
16. It is forbidden to cashiers:
subcontract accomplishment of the charged work with values to other persons, and also perform the work which is not belonging to their job responsibilities;
it is direct to carry out orders of clients of structural division of National Bank on obtaining or fee of cash into their accounts in structural division of National Bank, and also to accept from them documents on fee (obtaining) of cash;
transfer each other cash and other values without execution of the receipt in the book of accounting of the accepted and issued values by the cash worker of form 0402380124 (further - the book of accounting of form 0402380124) according to appendix 6 to this Instruction or check sheet of the accepted and issued form 0402410134 values (further - check sheet of form 0402410134) according to appendix 7 to this Instruction;
leave the workplace before the end of the made transaction (for example, customer service, complete recalculation of the pack received for processing with cash or collector bag (sack) with cash revenue and another);
in case of temporary absence from work to leave cash, cash documents, ice creams, seals, the one-time sealing-up materials, stamps, numerators and cliche, keys from storages (individual means of storage of values) and other values in open form, not locked in safes, carts, metal cases or boxes of tables;
leave keys in keyholes of doors of storage rooms, safes, metal cases, the carts intended for storage of cash and other values;
store personal money and other things in rooms where transactions with values are made.
17. All employees of structural division of National Bank who are entrusted with the work with values and making of transactions with them shall know and observe the requirements to the organization of work with values established by this Instruction and other regulatory legal acts of National Bank relating to their job responsibilities.
Ignorance by cash workers and employees of service of collection of requirements of this Instruction and other regulatory legal acts of National Bank relating to their job responsibilities cannot form the basis for release them from responsibility in case of any violations allowed by them.
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The document ceased to be valid according to the Resolution of Board of RB National Bank of 06.07.2011 No. 279