ORDER OF THE MINISTER OF AGRICULTURE OF THE REPUBLIC OF KAZAKHSTAN

of October 28, 2015 No. 4-6/955

About approval of Rules of conducting quantitative and high-quality accounting of cotton

According to the subitem 18) of article 7 of the Law of the Republic of Kazakhstan of July 21, 2007 "About development of cotton industry", I ORDER:

1. Approve the enclosed Rules of conducting quantitative and high-quality accounting of cotton.

2. To provide to department of production and conversion of crop products and phytosanitary safety of the Ministry of Agriculture of the Republic of Kazakhstan in the procedure established by the legislation:

1) state registration of this order in the Ministry of Justice of the Republic of Kazakhstan;

2) within ten calendar days after state registration of this order in the Ministry of Justice of the Republic of Kazakhstan the direction it the copy on official publication in periodic printing editions and in information system of law of Ad_let;

3) placement of this order on Internet resource of the Ministry of Agriculture of the Republic of Kazakhstan and the intranet portal of state bodies.

3. This order becomes effective after ten calendar days after day of its first official publication.

It is approved Minister of national economy of the Republic of Kazakhstan November 3, 2015

______________ E.Dosayev

Approved by the Order of the Minister of Agriculture of the Republic of Kazakhstan of October 28, 2015 No. 4-6/955

Rules of conducting quantitative and high-quality accounting of cotton

1. General provisions

1. Rules of conducting quantitative and high-quality accounting of cotton (further – Rules) are developed according to the Law of the Republic of Kazakhstan of July 21, 2007 "About development of cotton industry" and determine procedure for conducting quantitative and high-quality accounting of cotton.

2. The basic concepts used in these rules:

1) standard weight – the cotton weight specified to the single regulations of contamination and humidity determined by regulating documents by standardization;

2) the owner of cotton – the physical person or legal entity having raw cotton and (or) cotton-fiber, and (or) cotton seeds on the property right;

3) hlopkopriyemny Item – the specialized construction intended for acceptance, storage and leave of cotton raw;

4) cotton batch – the isolated amount of cotton of one selection and industrial grade, homogeneous on quality, drawn up by the documents containing data on quality of cotton;

5) the cotton-processing plant – the specialized construction intended for primary conversion of cotton raw in cotton-fiber;

6) quantitative and high-quality accounting of cotton – system of accounting and registration of all transactions with cotton in case of primary conversion of cotton raw in cotton-fiber;

7) physical weight – the mass of cotton determined by weighing on scales;

8) inventory count – complex of the actions directed to check of compliance of the actual availability of cotton and its quality to reporting data;

9) the calculated weight of cotton raw – the cotton raw weight specified to regulation of the contamination determined by regulating documents by standardization.

3. All transactions with cotton (acceptance, weighing, drying cleaning, storage, shipment), quantitative and high-quality accounting and execution of the relevant documents are conducted by the cotton-processing plant (hlopkopriyemny Item) in the physical, calculated weight and standard weight with an accuracy of 1 kilogram.

2. Procedure for conducting quantitative and high-quality accounting of cotton

Paragraph 1. Registration of intake of cotton raw on hlopkopriyemny Item

4. Acceptance of cotton is performed by hlopkopriyemny Item in the corresponding administrative territory and the hlopkopriyemny Item functioning under the cotton-processing plant.

5. The Hlopkopriyemny Item performs acceptance of cotton raw in the following procedure:

1) cotton raw acceptance registration;

2) determination of standard mass of cotton raw;

3) registration of shipment of cotton raw from hlopkopriyemny Item.

6. The raw cotton arriving on hlopkopriyemny Item is accepted on quality – managers of hlopkopriyemny Item which determines grade and quality of the accepted cotton raw by appearance, by quantity – the merchandiser of II zone after weighing on the scales which underwent checking with the legislation of the Republic of Kazakhstan in the field of ensuring unity of measurements.

7. Results of weighing are entered in the weight magazine of acceptance of cotton raw on hlopkopriyemny Item in form, according to appendix 1 to these rules.

8. Acceptance of cotton raw is made by batches based on commodity-transport delivery notes. During the day record of the actual mass of the accepted cotton raw on each commodity-transport delivery note is made separately on industrial grades.

9. Sampling of cotton raw is made in places of unloading of cotton raw before its weighing.

10. Determination of qualitative indexes of the accepted cotton raw is made by laboratory of hlopkopriyemny Item.

11. Analysis results of test of cotton raw are brought by the laboratory assistant of laboratory of hlopkopriyemny Item in card of the analysis of cotton raw in form, according to appendix 2 to these rules and the magazine of registration of analysis results of humidity and contamination of cotton raw in form, according to appendix 3 to these rules.

12. On the raw cotton of one selection grade, one type of collection and appointment accepted in day (seed, technical) and separately on matching the accountant of hlopkopriyemny Item based on commodity-transport delivery notes and cards of the analysis of cotton raw draws up the receipt on acceptance of cotton raw in form, according to appendix 4 to these rules, in triplicate, one of which is issued to the owner of cotton.

In the receipt on acceptance of cotton raw the actual percent of contamination and humidity based on laboratory analyses separately on each industrial grade registers.

13. Aggregated data in day from receipts on acceptance of cotton raw on each batch of the accepted cotton raw daily register in receipt of cotton raw to the book of quantitative and high-quality accounting of cotton raw in form, according to appendix 5 to these rules.

14. Account of cotton raw in the book of quantitative and high-quality accounting of cotton raw is kept by the manager of hlopkopremny Item on actual weight, calculated weight and standard weight.

15. At the end of the day two copies of the receipt on acceptance of cotton raw with commodity-transport delivery notes are transferred to accounts department of hlopkopriyemny Item for carrying out calculation of the weighted average indicators of contamination and humidity.

16. At the same time cards of the analysis of cotton raw by the accepted batches are transferred to accounts department of hlopkopriyemny Item.

17. Calculation of standard mass of cotton raw is made on the indicators of contamination and humidity determined on the date of acceptance and is final.

Analysis results on grade, humidity and contamination, made after acceptance on the cotton raw tests which are selected from the completed batches cannot form the basis for change of the qualitative indexes of cotton raw determined in case of acceptance and the standard mass of cotton raw established on the date of acceptance.

Paragraph 2. Registration of shipment of cotton raw from hlopkopriyemny Item

18. Shipment of cotton raw from hlopkopriyemny Item on the cotton-processing plant is performed by homogeneous batches on selection and industrial grades, types of collection and drawn up by commodity-transport delivery notes (in triplicate). The raw cotton shipped from hlopkopriyemny Item on the cotton-processing plant is subject to weighing.

19. The laboratory of hlopkopriyemny Item in all cases makes the analysis of contamination and humidity of the shipped cotton raw. In case of bad weather or in case of high temperature of air sampling is made not earlier than before one hour before sending batch.

20. In case of shipment of cotton raw from hlopkopriyemny Item in the form of commodity-transport delivery note shall be specified the cotton-processing plant weight (gross, container, net), grade of cotton raw and the signature of officials. Indicators of humidity and contamination of the shipped batch of cotton raw register in commodity-transport delivery note, last for day of shipment.

21. In case of shipment of batch of cotton raw from hlopkopriyemny Item on the cotton-processing plant by the laboratory assistant of hlopkopriyemny Item creates the joint test. Data register in all day batch daily in the last delivery note when sending the last machine with cotton raw.

22. In commodity-transport delivery notes the indicator of grade is specified hlopkopriyemny Item according to the book of quantitative and high-quality accounting of cotton raw, and indicators of contamination and humidity – according to analyses before sending batch of cotton raw from hlopkopriyemny Item the cotton-processing plant.

23. It is not allowed to interrupt export of the begun batch of cotton raw or to start shipment of other batch before the end of export of previous.

24. On everyone exported from the hlopkopriyemny Item located out of the location of the cotton-processing plant, batches of cotton raw the reconciliation statement of acceptance and sending cotton raw from hlopkopriyemny Item on the cotton-processing form plant, according to appendix 6 to these rules is drawn up.

25. The reconciliation statement of acceptance and sending cotton raw from hlopkopriyemny Item on the cotton-processing plant is constituted by the commission as a part of the manager of hlopkopriyemny Item, the merchandiser ІІ zones, the head of the laboratory of hlopkopriyemny Item and the accountant no later than five working days after export of this batch.

26. The reconciliation statement of acceptance and sending cotton raw from hlopkopriyemny Item on the cotton-processing plant is constituted based on data of the book of quantitative and high-quality accounting of cotton raw, in triplicate, two of which no later than five working days from the date of the end of export are sent to the cotton-processing plant for consideration and pronouncement of the decision on it.

27. If in case of storage on hlopkopriyemny Item there was movement of cotton raw from one batch in another, this movement shall be documented and brought in the book of quantitative and high-quality accounting of cotton raw (in one batch it is credited, in another it is written off). The mass of cotton raw in the reconciliation statement of acceptance and sending cotton raw from hlopkopriyemny Item shall be specified the cotton-processing plant taking into account this movement.

28. Transfer of cotton raw from one responsible person to another without weighing and registration by the act is not allowed.

29. By results of the carried-out acceptance the cotton receipt in which the physical weight and standard mass of cotton raw are considered is drawn up.

Paragraph 3. Acceptance of cotton raw at the cotton-processing plant

30. Acceptance of cotton raw at the cotton-processing plant includes:

1) registration of acceptance of cotton raw at the cotton-processing plant;

2) registration of purification of cotton raw;

3) registration of shipment of products of primary conversion of cotton raw;

4) carrying out reconciliation of results of acceptance and shipment of cotton raw;

5) inventory count.

31. All raw cotton arriving on the cotton-processing plant from hlopkopriyemny Items is subject to pereveska during acceptance.

32. If in case of acceptance of cotton raw from hlopkopriyemny Items at the cotton-processing plant transitions of cotton-fiber to the lowest grades take place, the head of the cotton-processing plant in each case finds out the reasons (insufficient quality control when completing batch, cotton raw spoil).

33. At the cotton-processing plant in the course of intake of cotton raw from hlopkopriyemny Items completing in one batch of cotton raw of the same grade, but with its different assessment on the expected cotton-fiber grade is not allowed.

34. At the cotton-processing plant acceptance of cotton raw from hlopkopriyemny Items is performed taking into account the following parameters:

1) cotton raw grade according to hlopkopriyemny Items;

2) the actual mass of cotton raw, by weighing;

3) the calculated weight and the standard mass of cotton raw estimated on the indicators of contamination and humidity determined by laboratory of the cotton-processing plant.

In cases when discrepancies between hlopkopriyemny Item and the cotton-processing plant on indicators of humidity and contamination do not exceed limits of the set admissions determined by regulating documents by standardization for calculation of standard weight the indicators of humidity and contamination established on hlopkopriyemny Item are accepted.

35. In case of discrepancy of analyses at the cotton-processing plant and hlopkopriyemny Item over the established admissions the representative of hlopkopriyemny Item is called, and at its presence the analysis of the remained test is carried out. Analysis results are final for establishment of standard mass of the cotton raw which arrived from hlopkopriyemny Item in day if discrepancies are above acceptable deviations. Otherwise for calculations indicators of analyses of hlopkopriyemny Item are accepted.

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